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Massage Therapy Invoice Template

Sessions by length, packages, insurance details and cancellations. Free PDF, no account.

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A massage therapy invoice is often submitted to an insurer or a health spending account rather than simply paid, which changes what it needs to carry: the treatment type, the date, the duration and your licence number. A receipt that omits them is one the client's claim will be rejected for.

INVOICE Issued
Invoice number:INV-0001
Date of issue:August 2, 2026
Date due:August 16, 2026
Currency:USD
Issued by
Stillwater Massage Therapy
40 Quietude Road
Suite 2
80302 Boulder, CO
United States
clinic@stillwatermassage.example
Bill to
Ingrid Halvorsen
77 Foothills Parkway
80303 Boulder, CO
United States
i.halvorsen@example.com
Amount due
$412.50
Due in 14 days · Aug 16, 2026
For insurance
Licensed Massage Therapist, Colorado registration MT-0044182. Treatment provided for referred cervical and thoracic tension; referral on file from Dr. A. Nwosu.
Description Qty Rate Tax Amount
Deep tissue — 60 minutes
Upper back and shoulder, treatment plan session 3
2$105.00—$210.00
Deep tissue — 90 minutes
Full session, treatment plan session 4
1$150.00—$150.00
Package of six — balance
Four sessions used, two remaining after this invoice
1$0.00—$0.00
Late cancellation
Under 24 hours' notice, charged at half the session rate
1$52.50—$52.50
Subtotal$412.50
Total$412.50
Amount due $412.50
Terms
Payable on the day of treatment. Cancellations with more than 24 hours' notice are not charged.
Invoice #INV-0001 · Stillwater Massage Therapy · Page 1 of 1

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What to put on a massage therapy invoice

  • Your licence or registration number, which most insurers require
  • The date and duration of each session
  • The treatment type, where the client's plan distinguishes them
  • Packages or blocks purchased, with sessions remaining
  • Any referral or prescribing practitioner, where the plan needs one
  • The cancellation policy, applied visibly when it is charged

Questions

What does an insurer need on the receipt?

Usually your name and licence number, the client's name, the date, the duration and the amount paid. Missing licence numbers are the single most common reason a therapy claim is returned.

Should I issue an invoice or a receipt?

Both, effectively: an invoice showing what was provided and a clear record of what was paid. Clients submitting to a spending account need the document to say the treatment happened and that they paid for it.

Ready to bill for it?

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