Personal Training Invoice Template
Session packages, singles, programming and late cancellations. Free PDF, no account.
Training is usually sold in blocks and consumed one session at a time, so the invoice has to do something a receipt does not: show how many sessions were used and how many remain. Most disputes between trainers and clients are arithmetic disputes, and they end the moment the count is written down somewhere both people can see.
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INVOICE
Issued
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Issued by
Emeka Adeyemi Performance
38 Kettlebell Court 30312 Atlanta, GA United States train@emekaperformance.example |
Bill to
Rosalind Pike
455 Peachtree Grove 30308 Atlanta, GA United States r.pike@example.com |
| Description | Qty | Rate | Tax | Amount |
|---|---|---|---|---|
Personal training — package of 10 Sessions 1 to 8 delivered this period | 8 | $72.00 | — | $576.00 |
Single session Additional session outside the package | 1 | $95.00 | — | $95.00 |
Programming and check-in Monthly plan review and written programme | 1 | $120.00 | — | $120.00 |
Late cancellation Under 12 hours' notice, per the agreed policy | 1 | $40.00 | — | $40.00 |
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Edit this template Free, no account, no watermark — download the PDF when you are done.
What to put on a personal training invoice
- The sessions delivered in the period, counted
- Any package purchased, with sessions remaining after this invoice
- Single sessions at the single-session rate, which is rarely the package rate
- Programming or nutrition work, which is time spent away from the client
- Late cancellations charged, with the policy stated in a line rather than assumed
- The location, where you train at more than one and travel differs
Questions
How do I bill a late cancellation?
As a line of its own, at the rate your policy states, with the date. Deducting a session from the client's block without saying so is the version that ends the working relationship.
Should package sessions be shown even when they are prepaid?
Yes. An invoice showing five sessions used and seven remaining is worth more to the client than a receipt showing a payment they made a month ago and have already forgotten.
Guides for this job
- How to add credit card payment to an invoiceA pay-by-card button on the invoice itself: what it takes, what the client sees, and what happens after they pay.
- When to invoice a clientUp front, by milestone, on delivery or on a schedule: picking the moment that gets you paid soonest.
- Invoice payment terms explainedNet 30, due on receipt, EOM and early-payment discounts — what each means and when to use it.
About the free invoice generator
Is this invoice generator really free?
Yes. There is no fee, no trial period and no watermark on the PDF. Nothing on this page requires a credit card.
Do I need to create an account?
No. Fill in the form and download the PDF directly — there is no sign-up and no login for this tool.
What file do I get?
A standard PDF, ready to attach to an email or print.
Can I add my own logo and bank details?
Yes. The seller section accepts a logo image and bank transfer details, which are printed on the invoice so your client knows how to pay you.
Is my data stored anywhere?
Nothing leaves your browser except when you download a PDF or save the invoice to an account. A draft is kept locally in your browser so it's still here if you come back, but there is no account behind this page and nothing is ever sent to our servers until you choose to.
Can I use this for any currency or country?
Yes. Choose any currency and country for either party — the totals and formatting follow your selection.
Ready to bill for it?
The template opens in the free invoice generator with these lines already on it. Change what you like, download the PDF.
To send it from an account, with a pay-by-card button on it, your first three invoices are free. Pricing the job before you bill it? Start with the free estimate generator.
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