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Moving Company Invoice Template

Crew hours, truck fee, packing materials and mileage. Free PDF, no account.

Moving is billed by the hour against an estimate given over the phone, so the invoice almost always differs from what the customer remembers being told. Showing crew size, start and finish times and travel time separately is what makes the difference explicable rather than suspicious.

Issued by

Ironclad Moving Co.

2600 Dolly Street

98108 Seattle, WA

United States

dispatch@ironcladmoving.example

Bill to

Sasha Lindgren

88 Alberta Street

97211 Portland, OR

United States

s.lindgren@example.com

Amount due

$2,068.46

Due in 14 days · Nov 17, 2026

Coverage

Full value protection was selected at a $500 deductible and is included in the truck fee. No damage was reported at delivery; the inventory sheet was signed on completion. This is an interstate move, so the federal rules for household goods carriers apply.

Description	Qty	Rate	Tax	Amount
Crew of three — labour 08:15 to 15:45, loading, transit and unloading	22	$62.00	—	$1,364.00
Travel time Drive time between origin and destination, crew of three	4	$62.00	—	$248.00
Truck fee 26-foot truck, one load	1	$185.00	—	$185.00
Packing materials 18 medium cartons, wardrobe boxes and tape	1	$246.00	WA Sales Tax (10.35%)	$246.00

Subtotal	$2,043.00
WA Sales Tax (10.35%)	$25.46
Total	$2,068.46

Amount due

$2,068.46

Terms

Payable on delivery. Interstate moves are covered by the federal claim rules: a claim must be filed with the carrier within 9 months of delivery.

Invoice #INV-0001 · Ironclad Moving Co. Page 1 of 1

Edit this template Free, no account, no watermark — download the PDF when you are done.

Need to price it first? Start with the Moving Company Estimate Template

What to put on a moving company invoice

Origin and destination addresses, and the date of the move
Crew size and hours, with start and finish times
Travel or double-drive time, where your state requires it billed that way
Truck or vehicle fee separately from labour
Packing materials by item and quantity
The valuation coverage chosen, since released value and full value are very different products

Questions

Should travel time be a separate line?

Yes, and several states require it billed separately on intrastate moves. A customer billed nine hours for a seven-hour move will assume an error unless the two hours of travel are named as such.

What should the invoice say about damage coverage?

Which valuation the customer selected and what it pays. Released-value coverage at sixty cents a pound is the federal minimum on an interstate move and is legally adequate and emotionally shocking after a broken television, so the invoice should not be the first place they learn it.

Guides for this job

How to charge late fees on an invoiceWording a late fee so it is collectable, choosing a rate, and deciding when to actually apply it.
How to add credit card payment to an invoiceA pay-by-card button on the invoice itself: what it takes, what the client sees, and what happens after they pay.
Invoice payment terms explainedNet 30, due on receipt, EOM and early-payment discounts — what each means and when to use it.

About the free invoice generator

Is this invoice generator really free?

Yes. There is no fee, no trial period and no watermark on the PDF. Nothing on this page requires a credit card.

Do I need to create an account?

No. Fill in the form and download the PDF directly — there is no sign-up and no login for this tool.

What file do I get?

A standard PDF, ready to attach to an email or print.

Can I add my own logo and bank details?

Yes. The seller section accepts a logo image and bank transfer details, which are printed on the invoice so your client knows how to pay you.

Is my data stored anywhere?

Nothing leaves your browser except when you download a PDF or save the invoice to an account. A draft is kept locally in your browser so it's still here if you come back, but there is no account behind this page and nothing is ever sent to our servers until you choose to.

Can I use this for any currency or country?

Yes. Choose any currency and country for either party — the totals and formatting follow your selection.

Ready to bill for it?

The template opens in the free invoice generator with these lines already on it. Change what you like, download the PDF.

To send it from an account, with a pay-by-card button on it, your first three invoices are free. Pricing the job before you bill it? Start with the free estimate generator.

Edit this template

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