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Moving Company Invoice Template

Crew hours, truck fee, packing materials and mileage. Free PDF, no account.

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Moving is billed by the hour against an estimate given over the phone, so the invoice almost always differs from what the customer remembers being told. Showing crew size, start and finish times and travel time separately is what makes the difference explicable rather than suspicious.

INVOICE Issued
Invoice number:INV-0001
Date of issue:August 2, 2026
Date due:August 16, 2026
Currency:USD
Issued by
Ironclad Moving Co.
2600 Dolly Street
98108 Seattle, WA
United States
dispatch@ironcladmoving.example
Bill to
Sasha Lindgren
88 Alberta Street
97211 Portland, OR
United States
s.lindgren@example.com
Amount due
$2,068.46
Due in 14 days · Aug 16, 2026
Coverage
Full value protection was selected at a $500 deductible and is included in the truck fee. No damage was reported at delivery; the inventory sheet was signed on completion. This is an interstate move, so the federal rules for household goods carriers apply.
Description Qty Rate Tax Amount
Crew of three — labour
08:15 to 15:45, loading, transit and unloading
22$62.00—$1,364.00
Travel time
Drive time between origin and destination, crew of three
4$62.00—$248.00
Truck fee
26-foot truck, one load
1$185.00—$185.00
Packing materials
18 medium cartons, wardrobe boxes and tape
1$246.00WA Sales Tax (10.35%)$246.00
Subtotal$2,043.00
WA Sales Tax (10.35%)$25.46
Total$2,068.46
Amount due $2,068.46
Terms
Payable on delivery. Interstate moves are covered by the federal claim rules: a claim must be filed with the carrier within 9 months of delivery.
Invoice #INV-0001 · Ironclad Moving Co. · Page 1 of 1

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What to put on a moving company invoice

  • Origin and destination addresses, and the date of the move
  • Crew size and hours, with start and finish times
  • Travel or double-drive time, where your state requires it billed that way
  • Truck or vehicle fee separately from labour
  • Packing materials by item and quantity
  • The valuation coverage chosen, since released value and full value are very different products

Questions

Should travel time be a separate line?

Yes, and several states require it billed separately on intrastate moves. A customer billed nine hours for a seven-hour move will assume an error unless the two hours of travel are named as such.

What should the invoice say about damage coverage?

Which valuation the customer selected and what it pays. Released-value coverage at sixty cents a pound is the federal minimum on an interstate move and is legally adequate and emotionally shocking after a broken television, so the invoice should not be the first place they learn it.

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