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Notary Invoice Template

Statutory per-act fee, travel, printing and signing service, itemised. Free PDF.

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A notary invoice has to do something unusual: separate a fee the state has capped from fees it has not. The notarial act itself is limited by statute — two dollars in New York, ten in Florida, twenty-five in Maine, and about ten states set no cap at all — while travel, printing and the hours a loan signing takes are your own to price. Merged into one number, the whole invoice looks like it breached the cap.

INVOICE Issued
Invoice number:INV-0001
Date of issue:August 2, 2026
Date due:August 16, 2026
Currency:USD
Issued by
Marguerite Delacroix, Notary Public
12 Seal Street
32801 Orlando, FL
United States
signings@delacroixnotary.example
Bill to
Sunbelt Title Services
500 Closing Way
32819 Orlando, FL
United States
ap@sunbelttitle.example
Amount due
$253.06
Due in 14 days · Aug 16, 2026
Commission
Florida notary commission HH-284471, expires March 2029. The notarial acts above are billed at the statutory maximum under Fla. Stat. §117.05; the signing, printing and travel lines are separate services and are not subject to that cap.
Description Qty Rate Tax Amount
Notarial acts
Six acknowledgements at the Florida statutory maximum of $10 per act
6$10.00—$60.00
Loan signing appointment
Refinance package, 118 pages, signer walked through and returned same day
1$150.00—$150.00
Document printing
Two sets, 118 pages each, letter and legal
236$0.12—$28.32
Travel
Mobile appointment, 22 miles round trip
22$0.67—$14.74
Subtotal$253.06
Total$253.06
Amount due $253.06
Terms
Net 15. Scan-backs were provided within two hours of signing at no additional charge.
Invoice #INV-0001 · Marguerite Delacroix, Notary Public · Page 1 of 1

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What to put on a notary invoice

  • Each notarial act counted, at or below your state's statutory maximum
  • Travel or mobile fee as a separate, clearly non-statutory line
  • Document printing, where you printed a loan package
  • The signing service itself, priced for the appointment rather than per signature
  • Remote online notarisation separately, since most states set a different statutory fee for it
  • Your commission number and expiry, which title companies check

Questions

Can I charge more than my state's notary fee?

Not for the notarial act. What you can charge for is everything around it — travel, printing, waiting, the time it takes to walk a signer through a hundred-page loan package. Those are separate services and belong on separate lines, which is exactly what keeps the capped fee visibly at the cap.

How is a loan signing priced?

Usually as a flat appointment fee covering printing, travel and the signing itself, with the notarial acts itemised inside it. The appointment fee is where the money is; the acts are a few dollars each and are capped.

Is remote online notarisation billed differently?

In most states, yes — RON carries its own statutory fee, commonly higher than the in-person one, and several states allow a separate technology fee on top. Check your own state's figure rather than reusing your in-person rate.

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