Nurse Staffing Invoice Template
Shift rates, night and weekend differentials, travel stipends and credentialing. Free PDF.
A facility schedules in shifts and pays against its own schedule. If your nurse staffing invoice bills in hours, someone has to convert it by hand before they can approve it. The invoice also has to keep two things apart: what you bill for the work, and what you get reimbursed for the assignment. A travel stipend is neither a rate nor a margin. Fold it into either one and the whole invoice looks like it hides an extra charge.
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INVOICE
Issued
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Issued by
Cascade Clinical Staffing
725 Southwest Alder Street 97205 Portland, OR United States billing@cascadeclinical.example |
Bill to
Riverbend Regional Medical Center
1900 Cottonwood Drive 83702 Boise, ID United States ap@riverbendregional.example |
| Description | Qty | Rate | Tax | Amount |
|---|---|---|---|---|
Registered nurses — day shifts, medical-surgical Twelve-hour shifts on unit 4W, week ending Sunday | 12 | $816.00 | — | $9,792.00 |
Night shift differential Applied to shifts starting after 19:00 | 6 | $114.00 | — | $684.00 |
Weekend differential Saturday and Sunday shifts on the same schedule | 4 | $84.00 | — | $336.00 |
Travel contract weekly stipend — K. Alvarez Housing and meals, reimbursed at cost, no markup applied | 1 | $1,320.00 | — | $1,320.00 |
Credentialing recharged at cost Background check and health screening, two clinicians | 2 | $185.00 | — | $370.00 |
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Edit this template Free, no account, no watermark — download the PDF when you are done.
What to put on a nurse staffing invoice
- Each clinician's name, licence type and the unit they worked on
- Shifts by date and length, at the shift rate, not converted into hours
- Night, weekend and holiday differentials on their own lines, with the shifts they apply to
- Called-off, cancelled and floated shifts, handled the way the assignment letter says
- Weekly stipends on travel contracts, kept apart from the billed shift rate
- Credentialing, licensure and health screening recharged at cost, per clinician
Questions
Should I bill by the shift or by the hour?
By the shift, if the assignment was agreed in shifts, and most are. Then the facility's scheduling system, the clinician's confirmation and your invoice all count the same thing. Nobody has to divide a total by twelve to check it. Bill by the hour only for per-diem coverage sold by the hour.
How should a travel stipend appear?
On its own line, described as reimbursement, and outside anything your agreement lets you mark up. Housing and meal stipends pass straight through against an assignment letter. If a facility finds them folded into a shift rate, they will ask what else is in there.
Who pays for a shift the facility cancels?
Whoever the cancellation term in the assignment says. That is why the shift still goes on the invoice, marked as cancelled. Drop it without a word and you have given away a credit. Bill it without saying it was cancelled and you start a dispute that holds up the rest of the invoice.
Guides for this job
- How to invoice for hourly workDetail, rounding and unexpected hours — billing time without inviting a line-by-line argument.
- When to invoice a clientUp front, by milestone, on delivery or on a schedule: picking the moment that gets you paid soonest.
- Invoice payment terms explainedNet 30, due on receipt, EOM and early-payment discounts — what each means and when to use it.
About the free invoice generator
Is this invoice generator really free?
Yes. There is no fee, no trial period and no watermark on the PDF. Nothing on this page requires a credit card.
Do I need to create an account?
No. Fill in the form and download the PDF directly — there is no sign-up and no login for this tool.
What file do I get?
A standard PDF, ready to attach to an email or print.
Can I add my own logo and bank details?
Yes. The seller section accepts a logo image and bank transfer details, which are printed on the invoice so your client knows how to pay you.
Is my data stored anywhere?
Nothing leaves your browser except when you download a PDF or save the invoice to an account. A draft is kept locally in your browser so it's still here if you come back, but there is no account behind this page and nothing is ever sent to our servers until you choose to.
Can I use this for any currency or country?
Yes. Choose any currency and country for either party — the totals and formatting follow your selection.
Ready to bill for it?
The template opens in the free invoice generator with these lines already on it. Change what you like, download the PDF.
To send it from an account, with a pay-by-card button on it, your first three invoices are free. Pricing the job before you bill it? Start with the free estimate generator.
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