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Private Chef Invoice Template

Chef fee, groceries at cost, staffing and travel. Free PDF, no account.

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A private chef's invoice carries two kinds of money that behave completely differently: the fee for cooking, and the groceries bought on the client's behalf. Merged, the client cannot tell what your time cost and cannot check the shopping — and the shopping is the part they will ask about.

INVOICE Issued
Invoice number:INV-0001
Date of issue:September 19, 2026
Date due:October 3, 2026
Currency:USD
Issued by
Séverine Aubry, Private Chef
16 Mise Street
94110 San Francisco, CA
United States
bookings@aubrychef.example
Bill to
Nathaniel Osei-Bonsu
1900 Vallejo Street
94123 San Francisco, CA
United States
n.oseibonsu@example.com
Amount due
$1,973.00
Due in 14 days · Oct 3, 2026
Menu
Twelve guests, five courses. Two guests coeliac and one dairy-free, accommodated with separate preparations across three of the five courses; this is included in the chef fee rather than billed separately. Groceries are at cost with receipts attached. The deposit taken at booking is shown as already paid.
Description Qty Rate Tax Amount
Chef fee — five-course dinner
Twelve guests, menu planning, prep, service and clean-down
1$1,450.00—$1,450.00
Groceries
At cost, receipts attached; no handling charge applied
1$684.00—$684.00
Second chef
Prep and plating support, 7 hours
7$48.00—$336.00
Server
Service and clearing, 6 hours
6$38.00—$228.00
Subtotal$2,698.00
Total$2,698.00
Paid to date-$725.00
Amount due $1,973.00
Terms
Balance due within 7 days. Final guest count is taken 72 hours before the event and is what the shopping is built on.
Invoice #INV-0001 · Séverine Aubry, Private Chef Page 1 of 1

Edit this template Free, no account, no watermark — download the PDF when you are done.

What to put on a private chef invoice

  • The date, the venue and the number of guests served
  • The chef fee, by event or by day, separate from anything bought
  • Groceries at cost, with receipts referenced rather than marked up silently
  • Additional staff — a second chef, a server, a dishwasher — by role and hours
  • Travel, and accommodation where the booking required it
  • Dietary accommodations that changed the shopping or the prep

Questions

Should groceries be marked up?

If you do, say so as a stated percentage. Clients keep receipts and compare, and an unstated markup found afterwards costs the repeat booking that was the whole point of cooking well.

How do I price a weekly meal-prep client against an event?

Differently, and the invoice should make clear which this is. Weekly prep is a routine with predictable shopping; a dinner party is a one-off with staffing, travel and a menu built for it. One rate for both loses money on the second.

Do dietary requirements change the price?

Often, and it is fair to show it. A table with two coeliacs and a vegan is three additional preparations and a separate shop, and a client who sees that itemised understands why the same headcount cost more than last time.

About the free invoice generator

Is this invoice generator really free?

Yes. There is no fee, no trial period and no watermark on the PDF. Nothing on this page requires a credit card.

Do I need to create an account?

No. Fill in the form and download the PDF directly — there is no sign-up and no login for this tool.

What file do I get?

A standard PDF, ready to attach to an email or print.

Can I add my own logo and bank details?

Yes. The seller section accepts a logo image and bank transfer details, which are printed on the invoice so your client knows how to pay you.

Is my data stored anywhere?

Nothing leaves your browser except when you download a PDF or save the invoice to an account. A draft is kept locally in your browser so it's still here if you come back, but there is no account behind this page and nothing is ever sent to our servers until you choose to.

Can I use this for any currency or country?

Yes. Choose any currency and country for either party — the totals and formatting follow your selection.

Ready to bill for it?

The template opens in the free invoice generator with these lines already on it. Change what you like, download the PDF.

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