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Private Chef Invoice Template

Chef fee, groceries at cost, staffing and travel. Free PDF, no account.

A private chef's invoice carries two kinds of money that behave completely differently: the fee for cooking, and the groceries bought on the client's behalf. Merged, the client cannot tell what your time cost and cannot check the shopping — and the shopping is the part they will ask about.

Issued by

Séverine Aubry, Private Chef

16 Mise Street

94110 San Francisco, CA

United States

bookings@aubrychef.example

Bill to

Nathaniel Osei-Bonsu

1900 Vallejo Street

94123 San Francisco, CA

United States

n.oseibonsu@example.com

Amount due

$1,973.00

Due in 14 days · Nov 17, 2026

Twelve guests, five courses. Two guests coeliac and one dairy-free, accommodated with separate preparations across three of the five courses; this is included in the chef fee rather than billed separately. Groceries are at cost with receipts attached. The deposit taken at booking is shown as already paid.

Description	Qty	Rate	Tax	Amount
Chef fee — five-course dinner Twelve guests, menu planning, prep, service and clean-down	1	$1,450.00	—	$1,450.00
Groceries At cost, receipts attached; no handling charge applied	1	$684.00	—	$684.00
Second chef Prep and plating support, 7 hours	7	$48.00	—	$336.00
Server Service and clearing, 6 hours	6	$38.00	—	$228.00

Subtotal	$2,698.00
Total	$2,698.00
Paid to date	-$725.00

Amount due

$1,973.00

Terms

Balance due within 7 days. Final guest count is taken 72 hours before the event and is what the shopping is built on.

Invoice #INV-0001 · Séverine Aubry, Private Chef Page 1 of 1

Edit this template Free, no account, no watermark — download the PDF when you are done.

What to put on a private chef invoice

The date, the venue and the number of guests served
The chef fee, by event or by day, separate from anything bought
Groceries at cost, with receipts referenced rather than marked up silently
Additional staff — a second chef, a server, a dishwasher — by role and hours
Travel, and accommodation where the booking required it
Dietary accommodations that changed the shopping or the prep

Questions

Should groceries be marked up?

If you do, say so as a stated percentage. Clients keep receipts and compare, and an unstated markup found afterwards costs the repeat booking that was the whole point of cooking well.

How do I price a weekly meal-prep client against an event?

Differently, and the invoice should make clear which this is. Weekly prep is a routine with predictable shopping; a dinner party is a one-off with staffing, travel and a menu built for it. One rate for both loses money on the second.

Do dietary requirements change the price?

Often, and it is fair to show it. A table with two coeliacs and a vegan is three additional preparations and a separate shop, and a client who sees that itemised understands why the same headcount cost more than last time.

Guides for this job

How to ask a client for a depositChoosing an amount, wording the request, and invoicing it so the final balance still adds up.
How to invoice the remaining balance after a depositThe final invoice after a deposit: full price, paid to date, balance due, and nothing the client has to reconstruct.
Invoice payment terms explainedNet 30, due on receipt, EOM and early-payment discounts — what each means and when to use it.

About the free invoice generator

Is this invoice generator really free?

Yes. There is no fee, no trial period and no watermark on the PDF. Nothing on this page requires a credit card.

Do I need to create an account?

No. Fill in the form and download the PDF directly — there is no sign-up and no login for this tool.

What file do I get?

A standard PDF, ready to attach to an email or print.

Can I add my own logo and bank details?

Yes. The seller section accepts a logo image and bank transfer details, which are printed on the invoice so your client knows how to pay you.

Is my data stored anywhere?

Nothing leaves your browser except when you download a PDF or save the invoice to an account. A draft is kept locally in your browser so it's still here if you come back, but there is no account behind this page and nothing is ever sent to our servers until you choose to.

Can I use this for any currency or country?

Yes. Choose any currency and country for either party — the totals and formatting follow your selection.

Ready to bill for it?

The template opens in the free invoice generator with these lines already on it. Change what you like, download the PDF.

To send it from an account, with a pay-by-card button on it, your first three invoices are free. Pricing the job before you bill it? Start with the free estimate generator.

Edit this template

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