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Property Management Invoice Template

Management fee, leasing commission, maintenance recharges and reserves. Free PDF.

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A property management invoice is really an account: a percentage fee, a leasing commission that appears once a year, and a stack of maintenance costs paid on the owner's behalf. Owners tolerate all three and query any that arrive without a breakdown, so the recharges belong as named lines rather than as one figure marked 'maintenance'.

INVOICE Issued
Invoice number:INV-0001
Date of issue:August 2, 2026
Date due:August 16, 2026
Currency:USD
Issued by
Northmoor Property Management
500 Tenancy Street
46204 Indianapolis, IN
United States
owners@northmoorpm.example
Bill to
Harriman Family Trust
27 Beechwood Drive
46032 Carmel, IN
United States
trust@harrimanfamily.example
Amount due
$2,132.00
Due in 14 days · Aug 16, 2026
Owner statement
All six units were occupied and rent was collected in full. The reserve account stands at $1,500 and was not drawn on this period; unit 4's new tenancy began mid-month.
Description Qty Rate Tax Amount
Management fee — 8% of rent collected
Rent due $9,400; collected $9,400 across six units
1$752.00—$752.00
Leasing commission — unit 4
New 12-month tenancy, half of one month's rent
1$775.00—$775.00
Maintenance — Hartley Plumbing
Unit 2 water heater thermostat, vendor invoice attached
1$265.00—$265.00
Maintenance — common area cleaning
Monthly contract, Clearview Cleaning
1$340.00—$340.00
Subtotal$2,132.00
Total$2,132.00
Amount due $2,132.00
Terms
Deducted from rent receipts and remitted with the monthly owner statement.
Invoice #INV-0001 · Northmoor Property Management · Page 1 of 1

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What to put on a property management invoice

  • The property address and the period covered
  • Rent collected, since the management fee is usually a percentage of it
  • The management fee with its percentage shown
  • Leasing or renewal commission, which recurs rarely and is questioned every time
  • Maintenance and repairs recharged, each named with the vendor
  • Any reserve held or replenished, so the owner's cash position is clear

Questions

Should maintenance be itemised or summarised?

Itemised, with the vendor. Owners approve individual repairs readily and lump sums never, and the itemised version is also what they need when the property's expenses go on a tax return.

How is the management fee usually calculated?

As a percentage of rent collected rather than rent due — which matters in a month with an arrear. Showing both figures makes the fee self-explanatory in exactly the month an owner would otherwise call.

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