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Security Guard Invoice Template

Guard hours by post, overtime, holiday rates and supervision. Free PDF, no account.

Security is billed by the guard hour against a schedule the client set, and the client checks it against their own sign-in sheets. Post, shift and hours have to reconcile exactly — and the premium rates, for holidays and for short-notice cover, have to be visible, because they are what makes one month cost more than the last for reasons that had nothing to do with the rate.

Issued by

Sentinel Guard Services

300 Watchtower Road

77002 Houston, TX

United States

billing@sentinelguard.example

Bill to

Braxton Logistics Center

9000 Distribution Boulevard

77032 Houston, TX

United States

facilities@braxtonlogistics.example

Amount due

$6,719.50

Due in 14 days · Nov 17, 2026

Coverage

Gatehouse post covered without a gap this period. Fourteen overtime hours arose from late relief on four nights and are billed at the contracted overtime rate. Patrol logs with time stamps are attached. Texas agency licence B-14402; all officers assigned hold current commissions.

Description	Qty	Rate	Tax	Amount
Gatehouse post — regular hours Nights, seven days, week ending Sunday	168	$27.50	—	$4,620.00
Gatehouse post — overtime hours Shift extensions covering late relief, hours above 40	14	$41.25	—	$577.50
Holiday cover Independence Day, full 24-hour post at the holiday rate	24	$41.25	—	$990.00
Mobile patrol visits Two exterior patrols per night, logged and time-stamped	14	$38.00	—	$532.00

Subtotal	$6,719.50
Total	$6,719.50

Amount due

$6,719.50

Terms

Net 15. Post orders were followed as written; any change to the schedule is confirmed in writing before it is billed.

Invoice #INV-0001 · Sentinel Guard Services Page 1 of 1

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What to put on a security guard invoice

Each post by location and shift, with the hours covered
Regular hours separate from overtime and from holiday hours, at their own bill rates
Short-notice or emergency cover as its own line
Supervision or patrol visits, where they are billed apart from the static post
Equipment supplied — vehicle, radios, uniforms — where the contract charges for it
Your agency licence number and confirmation that officers are licensed as the state requires

Questions

Why show overtime separately?

Because the client's schedule is what created it. A shift extended because the relief officer was late is a different conversation from a shift the client asked to extend, and neither can be had if the invoice shows only total hours.

Should holiday rates be flagged?

Always, with the date. A client budgeting a flat monthly figure will query a month containing two holidays, and the answer is much easier when the invoice already gives it.

Does licensing belong on an invoice?

The agency licence, yes — most states license security agencies and many require the number on client documents. It also answers, without being asked, the question a client's own insurer will eventually put to them.

Guides for this job

How to invoice for hourly workDetail, rounding and unexpected hours — billing time without inviting a line-by-line argument.
When to invoice a clientUp front, by milestone, on delivery or on a schedule: picking the moment that gets you paid soonest.
Invoice payment terms explainedNet 30, due on receipt, EOM and early-payment discounts — what each means and when to use it.

About the free invoice generator

Is this invoice generator really free?

Yes. There is no fee, no trial period and no watermark on the PDF. Nothing on this page requires a credit card.

Do I need to create an account?

No. Fill in the form and download the PDF directly — there is no sign-up and no login for this tool.

What file do I get?

A standard PDF, ready to attach to an email or print.

Can I add my own logo and bank details?

Yes. The seller section accepts a logo image and bank transfer details, which are printed on the invoice so your client knows how to pay you.

Is my data stored anywhere?

Nothing leaves your browser except when you download a PDF or save the invoice to an account. A draft is kept locally in your browser so it's still here if you come back, but there is no account behind this page and nothing is ever sent to our servers until you choose to.

Can I use this for any currency or country?

Yes. Choose any currency and country for either party — the totals and formatting follow your selection.

Ready to bill for it?

The template opens in the free invoice generator with these lines already on it. Change what you like, download the PDF.

To send it from an account, with a pay-by-card button on it, your first three invoices are free. Pricing the job before you bill it? Start with the free estimate generator.

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