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Construction Invoice Template

Progress billing, materials, labour and retainage — the lines a construction job is actually billed in. Free PDF, no account.

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Construction work is rarely billed once. It is billed in stages against a contract value, with materials and labour moving at different speeds and a percentage held back until the job is signed off. A template that offers a single line and a total cannot describe that, which is why this one separates the stage being billed from what went into it.

INVOICE Issued
Invoice number:INV-0001
Date of issue:August 2, 2026
Date due:August 16, 2026
Currency:USD
Issued by
Brightwater Construction LLC
3400 Millwright Avenue
80216 Denver, CO
United States
billing@brightwaterbuild.example
Bill to
Fairmount Property Group
88 Cascade Boulevard
80202 Denver, CO
United States
ap@fairmountproperty.example
Amount due
$59,018.00
Due in 14 days · Aug 16, 2026
Progress
This invoice covers stage 2 of 5 under contract 2026-114. Stages 1 and 2 now total 40% of the contract value; the balance is billed on completion of framing.
Description Qty Rate Tax Amount
Foundation and slab — stage 2 of 5
Contract 2026-114, 20% of contract value
1$38,400.00—$38,400.00
Framing labour
Crew of four, 96 hours
96$68.00—$6,528.00
Lumber and fixings
Delivered to site, invoice attached
1$11,240.00—$11,240.00
Change order CO-03 — revised stair opening
Approved by owner 14 days before issue
1$2,850.00—$2,850.00
Subtotal$59,018.00
Total$59,018.00
Amount due $59,018.00
Terms
Net 30. 10% retainage applies and is released on final sign-off.
Invoice #INV-0001 · Brightwater Construction LLC · Page 1 of 1

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How to invoice as a construction →

What to put on a construction invoice

  • The contract or job number, so the invoice can be matched to the agreement
  • Which stage or percentage of the work this invoice covers
  • Labour and materials as separate lines, since they are approved differently
  • Retainage held back, shown as a deduction rather than left out of the total
  • Change orders as their own lines, each naming the authorisation
  • The amount previously invoiced, so the running total is visible

Questions

How do I show retainage on an invoice?

As a deduction from the total, not as work you never billed for. Retainage withheld and never invoiced is retainage you will struggle to collect at closeout, because there is no document showing it was earned.

Should change orders be on the same invoice as contract work?

They can be, on their own lines, each naming the change order number and who approved it. What must not happen is a change order absorbed into a contract line — that is the version that gets rejected by whoever is checking the invoice against the contract sum.

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