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Courier Invoice Template

Per-drop rates, mileage, waiting time and fuel surcharge. Free PDF, no sign-up.

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Courier work is billed in small amounts many times over, and the money is lost in the parts that are not driving: waiting at a dock, a failed delivery, a second attempt. Those need lines and rates of their own, because a per-drop rate that silently absorbs them is a rate that gets worse every year.

INVOICE Issued
Invoice number:INV-0001
Date of issue:November 3, 2026
Date due:November 17, 2026
Currency:USD
Issued by
Halston Courier Services
18 Transit Row
07102 Newark, NJ
United States
billing@halstoncourier.example
Bill to
Kepler Medical Supplies
3000 Distribution Way
08837 Edison, NJ
United States
logistics@keplermedical.example
Amount due
$2,157.40
Due in 14 days · Nov 17, 2026
Period
Waiting time is billed in quarter-hour units beyond the agreed 20-minute window per stop, itemised on the attached run sheet. Fuel surcharge is not applied this period as diesel stayed below the trigger price.
Description Qty Rate Tax Amount
Scheduled deliveries
142 drops across the billing period
142$11.50—$1,633.00
Waiting time
Beyond the 20-minute free window, 6.5 hours total
26$9.00—$234.00
Failed deliveries and redelivery
Nine attempts where the site was closed
9$8.00—$72.00
Tolls and parking
At cost, receipts on file
1$218.40—$218.40
Subtotal$2,157.40
Total$2,157.40
Amount due $2,157.40
Terms
Net 21. Run sheets are retained for 12 months and available on request.
Invoice #INV-0001 · Halston Courier Services Page 1 of 1

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What to put on a courier invoice

  • The period covered and the number of drops completed
  • The rate basis — per drop, per mile, or per hour
  • Waiting time beyond the free window, at its own rate
  • Failed deliveries and redelivery attempts, which cost the same as successful ones
  • Fuel surcharge, where your agreement carries one, calculated visibly
  • Tolls and parking, at cost

Questions

Should I bill for failed deliveries?

Yes, at an agreed rate. The drive happened, the fuel was burned, and a contract that pays only for successful drops quietly transfers the cost of the recipient's absence onto you.

How do I handle waiting time?

Agree a free window — fifteen or thirty minutes — and bill beyond it by the quarter hour, itemised by stop. Unbilled waiting is the largest invisible cost in courier work.

Guides for this job

About the free invoice generator

Is this invoice generator really free?

Yes. There is no fee, no trial period and no watermark on the PDF. Nothing on this page requires a credit card.

Do I need to create an account?

No. Fill in the form and download the PDF directly — there is no sign-up and no login for this tool.

What file do I get?

A standard PDF, ready to attach to an email or print.

Can I add my own logo and bank details?

Yes. The seller section accepts a logo image and bank transfer details, which are printed on the invoice so your client knows how to pay you.

Is my data stored anywhere?

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Can I use this for any currency or country?

Yes. Choose any currency and country for either party — the totals and formatting follow your selection.

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