Consulting Invoice Template
Day rates, retainer draw-down and expenses at cost, laid out for a finance team. Free PDF, no sign-up.
A consulting invoice is read by someone who was not in the room. Whatever the engagement was worth to the person who hired you, the invoice has to make sense to a finance team seeing only a figure and a description — which is why the deliverable, the dates and the rate all belong on it rather than in the covering email.
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INVOICE
Issued
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Issued by
Ellery Strategic Advisors
1 Chandler Plaza Suite 900 60602 Chicago, IL United States billing@ellerystrategic.example |
Bill to
Brightline Logistics Inc.
4500 Depot Parkway 60432 Joliet, IL United States accountspayable@brightlinelog.example |
| Description | Qty | Rate | Tax | Amount |
|---|---|---|---|---|
Operations review — fieldwork Six days on site across two depots | 6 | $1,850.00 | — | $11,100.00 |
Findings report and board presentation Drafting, review and one presentation | 3 | $1,850.00 | — | $5,550.00 |
Travel and accommodation At cost, receipts on file, no handling charge | 1 | $1,420.00 | — | $1,420.00 |
Follow-up advisory calls Four calls, one hour each | 4 | $290.00 | — | $1,160.00 |
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Edit this template Free, no account, no watermark — download the PDF when you are done.
Need to price it first? Start with the Consulting Quote Template
How to invoice for consulting services
What to put on a consulting invoice
- The engagement or purchase order number the client's system expects
- Days or hours worked, with the dates they fall in
- The deliverable each block of work produced
- Retainer draw-down, if there is one, showing the balance remaining
- Expenses at cost, with receipts referenced rather than marked up silently
- The rate itself, so the arithmetic on the invoice can be checked
Questions
Should I mark up expenses?
If you do, say so — a stated handling percentage is normal and defensible. An unstated markup discovered against a receipt is the fastest way to lose an otherwise happy client.
How do I show a retainer being drawn down?
Bill the work at its full value and show the retainer as an amount already paid, leaving the balance visible. The client then sees both what the month cost and what is left, which is the question they were going to ask anyway.
Guides for this job
- How to invoice for hourly workDetail, rounding and unexpected hours — billing time without inviting a line-by-line argument.
- How to invoice as a freelancerWhat to bill for, how to word it, and how to stop being the supplier who gets paid last.
- Invoice payment terms explainedNet 30, due on receipt, EOM and early-payment discounts — what each means and when to use it.
About the free invoice generator
Is this invoice generator really free?
Yes. There is no fee, no trial period and no watermark on the PDF. Nothing on this page requires a credit card.
Do I need to create an account?
No. Fill in the form and download the PDF directly — there is no sign-up and no login for this tool.
What file do I get?
A standard PDF, ready to attach to an email or print.
Can I add my own logo and bank details?
Yes. The seller section accepts a logo image and bank transfer details, which are printed on the invoice so your client knows how to pay you.
Is my data stored anywhere?
Nothing leaves your browser except when you download a PDF or save the invoice to an account. A draft is kept locally in your browser so it's still here if you come back, but there is no account behind this page and nothing is ever sent to our servers until you choose to.
Can I use this for any currency or country?
Yes. Choose any currency and country for either party — the totals and formatting follow your selection.
Ready to bill for it?
The template opens in the free invoice generator with these lines already on it. Change what you like, download the PDF.
To send it from an account, with a pay-by-card button on it, your first three invoices are free. Pricing the job before you bill it? Start with the free estimate generator.
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