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Court Reporter Invoice Template

Appearance fee, per-page transcript, rough draft, expedite and exhibits. Free PDF.

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A court reporting invoice is read by a law firm's accounts department against a matter number, and almost all of it is per-page arithmetic they will redo. Appearance, transcript, rough draft, expedite and exhibits are five different charges that behave differently, and any of them buried inside another is the one that gets queried.

INVOICE Issued
Invoice number:INV-0001
Date of issue:August 2, 2026
Date due:August 16, 2026
Currency:USD
Issued by
Harlan Reporting Services
18 Stenograph Row
60604 Chicago, IL
United States
billing@harlanreporting.example
Bill to
Whitcombe & Ruiz LLP
200 LaSalle Street
Floor 22
60601 Chicago, IL
United States
ap@whitcomberuiz.example
Amount due
$1,922.30
Due in 14 days · Aug 16, 2026
Matter
Okafor v. Brightline Manufacturing, case 2026-L-004182, matter reference WR-8841. Standard ten-day turnaround; no expedite surcharge applies to this transcript. The rough draft was supplied on the evening of the deposition.
Description Qty Rate Tax Amount
Appearance fee — full day
Deposition of R. Okafor, 09:30 to 16:15
1$195.00—$195.00
Original transcript
218 pages, certified
218$5.25—$1,144.50
Rough draft
Unedited ASCII delivered same evening, billed on final page count
218$2.50—$545.00
Exhibits
Scanned, indexed and attached, 84 pages
84$0.45—$37.80
Subtotal$1,922.30
Total$1,922.30
Amount due $1,922.30
Terms
Net 30. Copies for other parties are billed separately at the copy rate on request.
Invoice #INV-0001 · Harlan Reporting Services · Page 1 of 1

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What to put on a court reporter invoice

  • The case caption, matter number and the deponent, since firms file by matter
  • The appearance fee, by half day or full day, separate from the transcript
  • Transcript pages at the per-page rate — the largest line and the one that is checked
  • Rough draft, if supplied, at its own reduced per-page rate
  • Any expedite surcharge, stated as a percentage of the base rate with the turnaround
  • Exhibits, counted by page, and realtime if it was provided

Questions

Why is the appearance fee separate from the transcript?

Because they pay for different things: the appearance covers the reporter being in the room whether or not anyone orders a transcript, and the per-page covers producing it. A deposition that settles before anyone orders pages still owes the appearance.

How should an expedite be shown?

As a percentage of the base per-page rate with the turnaround named — same-day and next-day commonly carry the steepest surcharge, tapering as the days allowed increase. A flat "expedite fee" with no basis is the line most often knocked off in review.

Is a rough draft billed on top of the final transcript?

Usually yes, at a reduced per-page rate, and it normally requires the final transcript to be purchased as well. Saying so on the invoice avoids the argument that the firm paid twice for the same pages.

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