DJ Invoice Template
Performance hours, setup, lighting hire, travel and overtime. Free PDF, no sign-up.
A DJ is booked for four hours and is on site for eight. Setup, soundcheck and breakdown are the hours the client never pictures, and overtime is agreed at midnight by someone who has been celebrating. Both belong on the invoice as lines with rates, because that is the only version of the evening that stays fixed afterwards.
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INVOICE
Issued
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Issued by
Marcus Vail Sound
23 Crossfade Avenue 89104 Las Vegas, NV United States bookings@marcusvailsound.example |
Bill to
Okoro–Bennett Wedding
5 Desert Bloom Lane 89052 Henderson, NV United States chi.okoro@example.com |
| Description | Qty | Rate | Tax | Amount |
|---|---|---|---|---|
Performance — five hours Reception, 19:00 to 00:00 | 5 | $220.00 | — | $1,100.00 |
Setup, soundcheck and breakdown Three hours on site, included at no charge | 3 | $0.00 | — | $0.00 |
Lighting package Uplighting, dancefloor wash and haze | 1 | $450.00 | — | $450.00 |
Overtime Extended to 01:00 at the couple's request | 1 | $275.00 | — | $275.00 |
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Edit this template Free, no account, no watermark — download the PDF when you are done.
Need to price it first? Start with the DJ Services Quote Template
What to put on a DJ invoice
- The event date, venue and the performance window
- Setup and breakdown time, whether charged or shown as included
- Equipment supplied — sound, lighting, additional speakers — itemised
- Travel, and accommodation where the distance required it
- Overtime at the agreed hourly rate, with the time it started
- The deposit already paid, so the balance is unmistakable
Questions
Should setup time be billed?
Bill it or show it as included at zero, but never leave it off. A client who thinks they bought four hours will query an invoice that reflects eight hours on site unless the document explains the difference.
How do I invoice overtime agreed on the night?
As its own line with the start time and the rate. Overtime agreed verbally at midnight is remembered differently the next week, and only the invoice is written down.
Guides for this job
- How to ask a client for a depositChoosing an amount, wording the request, and invoicing it so the final balance still adds up.
- How to invoice the remaining balance after a depositThe final invoice after a deposit: full price, paid to date, balance due, and nothing the client has to reconstruct.
- Invoice payment terms explainedNet 30, due on receipt, EOM and early-payment discounts — what each means and when to use it.
About the free invoice generator
Is this invoice generator really free?
Yes. There is no fee, no trial period and no watermark on the PDF. Nothing on this page requires a credit card.
Do I need to create an account?
No. Fill in the form and download the PDF directly — there is no sign-up and no login for this tool.
What file do I get?
A standard PDF, ready to attach to an email or print.
Can I add my own logo and bank details?
Yes. The seller section accepts a logo image and bank transfer details, which are printed on the invoice so your client knows how to pay you.
Is my data stored anywhere?
Nothing leaves your browser except when you download a PDF or save the invoice to an account. A draft is kept locally in your browser so it's still here if you come back, but there is no account behind this page and nothing is ever sent to our servers until you choose to.
Can I use this for any currency or country?
Yes. Choose any currency and country for either party — the totals and formatting follow your selection.
Ready to bill for it?
The template opens in the free invoice generator with these lines already on it. Change what you like, download the PDF.
To send it from an account, with a pay-by-card button on it, your first three invoices are free. Pricing the job before you bill it? Start with the free estimate generator.
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