Translation Invoice Template
Per-word by language pair, proofreading, certification and rush. Free PDF, no sign-up.
Translation is priced per word, but which words is the whole question: source or target, repetitions or not, and at which rate for which pair. An invoice that names the language pair and the counting basis is one that an agency's system can process without a query, which is most of what determines how fast it gets paid.
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INVOICE
Issued
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Issued by
Lucía Ferreira Translations
27 Lexicon Street 33130 Miami, FL United States lucia@ferreiratranslations.example |
Bill to
Verity Legal Services LLC
1 Courthouse Square 33602 Tampa, FL United States vendors@veritylegal.example |
| Description | Qty | Rate | Tax | Amount |
|---|---|---|---|---|
Translation ES>EN — witness statements 6,820 source words, legal register | 6820 | $0.16 | — | $1,091.20 |
Second-linguist revision Full bilingual review of the above | 6820 | $0.05 | — | $341.00 |
Certification Certified translator's statement, three documents | 3 | $45.00 | — | $135.00 |
Rush surcharge 48-hour turnaround, 25% of translation fee | 1 | $272.80 | — | $272.80 |
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Edit this template Free, no account, no watermark — download the PDF when you are done.
Need to price it first? Start with the Translation Quote Template
What to put on a translation invoice
- The language pair, since rates differ sharply between them
- The word count and whether it is source or target words
- The rate per word, so the arithmetic can be checked
- Proofreading or revision by a second linguist, as its own line
- Certification or notarisation where the document required it
- Any rush surcharge, named rather than folded into the rate
Questions
Source words or target words?
Either, as long as the invoice says which. Target counts run longer in some pairs and shorter in others, so an unstated basis is a difference the client will notice only when it is against them.
Should certification be a separate line?
Yes. A certified translation is a different product with a different liability, and clients frequently request certification after the translation is done — which is much easier to bill if it was never inside the per-word rate.
Guides for this job
- How to invoice for hourly workDetail, rounding and unexpected hours — billing time without inviting a line-by-line argument.
- How to invoice as a freelancerWhat to bill for, how to word it, and how to stop being the supplier who gets paid last.
- Invoice payment terms explainedNet 30, due on receipt, EOM and early-payment discounts — what each means and when to use it.
About the free invoice generator
Is this invoice generator really free?
Yes. There is no fee, no trial period and no watermark on the PDF. Nothing on this page requires a credit card.
Do I need to create an account?
No. Fill in the form and download the PDF directly — there is no sign-up and no login for this tool.
What file do I get?
A standard PDF, ready to attach to an email or print.
Can I add my own logo and bank details?
Yes. The seller section accepts a logo image and bank transfer details, which are printed on the invoice so your client knows how to pay you.
Is my data stored anywhere?
Nothing leaves your browser except when you download a PDF or save the invoice to an account. A draft is kept locally in your browser so it's still here if you come back, but there is no account behind this page and nothing is ever sent to our servers until you choose to.
Can I use this for any currency or country?
Yes. Choose any currency and country for either party — the totals and formatting follow your selection.
Ready to bill for it?
The template opens in the free invoice generator with these lines already on it. Change what you like, download the PDF.
To send it from an account, with a pay-by-card button on it, your first three invoices are free. Pricing the job before you bill it? Start with the free estimate generator.
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