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Translation Invoice Template

Per-word by language pair, proofreading, certification and rush. Free PDF, no sign-up.

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Translation is priced per word, but which words is the whole question: source or target, repetitions or not, and at which rate for which pair. An invoice that names the language pair and the counting basis is one that an agency's system can process without a query, which is most of what determines how fast it gets paid.

INVOICE Issued
Invoice number:INV-0001
Date of issue:August 2, 2026
Date due:August 16, 2026
Currency:USD
Issued by
Lucía Ferreira Translations
27 Lexicon Street
33130 Miami, FL
United States
lucia@ferreiratranslations.example
Bill to
Verity Legal Services LLC
1 Courthouse Square
33602 Tampa, FL
United States
vendors@veritylegal.example
Amount due
$1,840.00
Due in 14 days · Aug 16, 2026
Scope
Counts are source words as supplied in the original PDFs; formatting was reproduced to match the source layout. Certification covers the three witness statements only.
Description Qty Rate Tax Amount
Translation ES>EN — witness statements
6,820 source words, legal register
6820$0.16—$1,091.20
Second-linguist revision
Full bilingual review of the above
6820$0.05—$341.00
Certification
Certified translator's statement, three documents
3$45.00—$135.00
Rush surcharge
48-hour turnaround, 25% of translation fee
1$272.80—$272.80
Subtotal$1,840.00
Total$1,840.00
Amount due $1,840.00
Terms
Net 30. Certified copies are retained for seven years and can be re-issued on request.
Invoice #INV-0001 · Lucía Ferreira Translations · Page 1 of 1

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What to put on a translation invoice

  • The language pair, since rates differ sharply between them
  • The word count and whether it is source or target words
  • The rate per word, so the arithmetic can be checked
  • Proofreading or revision by a second linguist, as its own line
  • Certification or notarisation where the document required it
  • Any rush surcharge, named rather than folded into the rate

Questions

Source words or target words?

Either, as long as the invoice says which. Target counts run longer in some pairs and shorter in others, so an unstated basis is a difference the client will notice only when it is against them.

Should certification be a separate line?

Yes. A certified translation is a different product with a different liability, and clients frequently request certification after the translation is done — which is much easier to bill if it was never inside the per-word rate.

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