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ABA Therapy Invoice Template

Assessment and treatment codes in 15-minute units, technician and analyst time. Free PDF.

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ABA is billed in fifteen-minute units against an authorisation that caps how many of them a payer will accept, and by two different people — a technician delivering the protocol and an analyst modifying it. An invoice that does not separate those two, or that does not show units against the authorisation, is one a family cannot check and a payer will question.

INVOICE Issued
Invoice number:INV-0001
Date of issue:August 2, 2026
Date due:August 16, 2026
Currency:USD
Issued by
Beacon Behavioral Services
900 Cornerstone Drive
Suite 120
85018 Phoenix, AZ
United States
billing@beaconbehavioral.example
Bill to
Rosalind Amaya (for Mateo Amaya)
77 Desert Willow Court
85226 Chandler, AZ
United States
r.amaya@example.com
Amount due
$3,376.00
Due in 14 days · Aug 16, 2026
Authorisation
Authorisation AZ-BH-2026-8841: 640 units of 97153 approved for the period, 128 used on this invoice and 402 remaining. Supervising BCBA NPI 1740928365; technician services rendered under that supervision. Codes are billed in 15-minute units.
Description Qty Rate Tax Amount
97151 — Behavior identification assessment
BCBA, 15-minute units; 8 units, within the daily cap
8$32.00—$256.00
97153 — Adaptive behavior treatment by protocol
Registered technician, one-to-one, 15-minute units
128$17.00—$2,176.00
97155 — Treatment with protocol modification
BCBA directing and modifying in session, 15-minute units
24$30.00—$720.00
97156 — Family guidance
Parent training without the client present, 15-minute units
8$28.00—$224.00
Subtotal$3,376.00
Total$3,376.00
Amount due $3,376.00
Terms
Net 30 to the payer. Family responsibility is limited to the copay stated in the authorisation letter.
Invoice #INV-0001 · Beacon Behavioral Services · Page 1 of 1

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What to put on a aba therapy invoice

  • The authorisation number and the units it approved, alongside what was used
  • Assessment separately from treatment — they are different codes with different limits
  • Technician-delivered treatment separately from analyst-directed protocol modification
  • Units rather than hours, since these codes are counted in 15-minute increments
  • Who delivered each service, by credential, since payers price them differently
  • The rendering and supervising provider NPIs

Questions

Why separate the technician's time from the analyst's?

Because they are different codes at different rates: direct treatment delivered by a technician and treatment with protocol modification by a behaviour analyst are not interchangeable, and a payer that finds them merged will reprice the lot at the lower rate.

How is the assessment code limited?

Behaviour identification assessment is commonly capped at a number of units per day — often eight, though the limit varies by insurer and by state Medicaid programme. Bill against your authorisation rather than against the hours worked, and check the cap before the assessment rather than after.

Why put the authorisation on the invoice?

Because the family is watching a balance run down. Units used against units approved is the single most useful number on the document, and it is the one that prevents the conversation where therapy stops mid-month without warning.

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