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Auto Body Invoice Template

Claim number, parts by type, body and refinish hours, supplements. Free PDF, no account.

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A collision invoice is written for an insurer, not for the person driving the car. It is read against an estimate someone else wrote, and it is paid or held up on whether the claim number, the parts type and the labour categories line up with that estimate — which is why the document has to carry all three before it carries a total.

INVOICE Issued
Invoice number:INV-0001
Date of issue:August 2, 2026
Date due:August 16, 2026
Currency:USD
Issued by
Kessler Collision Center
4100 Fender Way
44114 Cleveland, OH
United States
billing@kesslercollision.example
Bill to
Continental Mutual Insurance
900 Adjuster Plaza
43219 Columbus, OH
United States
claims@continentalmutual.example
Amount due
$4,508.40
Due in 14 days · Aug 16, 2026
Claim
2021 Honda Accord, VIN 1HGCV1F34MA042118. Claim CM-2026-441907, adjuster R. Voss. Supplement 1 covers rail deformation found after teardown and was approved before the work was done. Paint and materials are billed within the refinish rate. The $500 shown as paid is the owner's deductible, collected at collection.
Description Qty Rate Tax Amount
Body labour
Right quarter panel and rear door, 14.2 hours
14$62.00—$868.00
Refinish labour
Blend into roof and right front door, 8.5 hours
9$58.00—$522.00
Parts — OEM, as approved
Rear door shell, quarter glass, moulding set
1$2,480.00OH Sales Tax (8%)$2,480.00
Supplement 1 — inner structure
Rail deformation found at teardown, approved by adjuster
1$940.00—$940.00
Subtotal$4,810.00
OH Sales Tax (8%)$198.40
Total$5,008.40
Paid to date-$500.00
Amount due $4,508.40
Terms
Net 30 to the insurer. Refinish work is warranted for as long as the owner keeps the vehicle.
Invoice #INV-0001 · Kessler Collision Center · Page 1 of 1

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What to put on a auto body invoice

  • The claim number, the adjuster and the insurer, alongside the vehicle and VIN
  • Parts by type — OEM, aftermarket, remanufactured or recycled — since that is what an insurer approves separately
  • Labour split by category: body, refinish, frame, mechanical, each at its own rate
  • Paint and materials, usually as a per-refinish-hour figure rather than a lump
  • Supplements as their own lines, naming what was found after teardown and when it was approved
  • Betterment or the customer's deductible, so the split between insurer and owner is unambiguous

Questions

Why does the parts type have to be on the invoice?

Because the insurer approved a specific type and the policy may only cover that one. An invoice reading "quarter panel" without saying OEM or aftermarket is the single most common reason a collision bill goes back for clarification.

How should supplements appear?

As distinct lines, with what teardown revealed and the date the adjuster approved it. A supplement folded into the original repair line looks like the estimate was simply exceeded, which is the version that does not get paid.

What is betterment?

The share the owner pays when a repair leaves the car better than it was — new tyres replacing worn ones, for instance. It belongs on the invoice as its own line, because it is the part the insurer will not cover and the owner has to be told about before they collect the car.

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