Architecture Invoice Template
Phase billing, percentage fees, consultants and reimbursables. Free PDF, no sign-up.
Architectural fees are usually a percentage of a construction cost that keeps moving, billed across phases that overlap. The invoice has to say which phase, what percentage of it is complete, and what the fee is being calculated against — otherwise the client is checking arithmetic they cannot see.
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INVOICE
Issued
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Issued by
Verity Hall Architects
12 Drafting Court 97205 Portland, OR United States accounts@verityhall.example |
Bill to
Alderbrook Development LLC
900 Riverfront Way 98660 Vancouver, WA United States finance@alderbrookdev.example |
| Description | Qty | Rate | Tax | Amount |
|---|---|---|---|---|
Design development — 40% of phase Phase fee $84,000; 65% complete now, 25% previously invoiced | 1 | $33,600.00 | — | $33,600.00 |
Structural consultant Wexler Engineering, at cost, invoice attached | 1 | $9,400.00 | — | $9,400.00 |
Additional services — revised massing Client-requested option study, 26 hours | 26 | $190.00 | — | $4,940.00 |
Reimbursables Large-format printing and permit application fees | 1 | $1,180.00 | — | $1,180.00 |
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Edit this template Free, no account, no watermark — download the PDF when you are done.
Need to price it first? Start with the Architecture Quote Template
What to put on an architecture invoice
- The project name and number, and the phase being billed
- The fee basis: percentage of construction cost, fixed fee, or hourly
- Percentage of the phase complete, and what was invoiced previously
- Consultant fees — structural, MEP, civil — passed through and named
- Reimbursables such as printing, permits and travel, at cost
- Additional services outside the agreement, each with its authorisation
Questions
How do I show percentage-of-phase billing?
State the phase fee, the percentage complete now, the percentage previously invoiced, and the difference. Four numbers turn an unverifiable figure into arithmetic the client can follow.
Should consultants be billed through me?
Only if you hold their contracts. If you do, list them individually at cost or with a stated coordination fee — a lump 'consultants' line is the one that stalls in review.
Guides for this job
- How to invoice for hourly workDetail, rounding and unexpected hours — billing time without inviting a line-by-line argument.
- How to invoice as a freelancerWhat to bill for, how to word it, and how to stop being the supplier who gets paid last.
- Invoice payment terms explainedNet 30, due on receipt, EOM and early-payment discounts — what each means and when to use it.
About the free invoice generator
Is this invoice generator really free?
Yes. There is no fee, no trial period and no watermark on the PDF. Nothing on this page requires a credit card.
Do I need to create an account?
No. Fill in the form and download the PDF directly — there is no sign-up and no login for this tool.
What file do I get?
A standard PDF, ready to attach to an email or print.
Can I add my own logo and bank details?
Yes. The seller section accepts a logo image and bank transfer details, which are printed on the invoice so your client knows how to pay you.
Is my data stored anywhere?
Nothing leaves your browser except when you download a PDF or save the invoice to an account. A draft is kept locally in your browser so it's still here if you come back, but there is no account behind this page and nothing is ever sent to our servers until you choose to.
Can I use this for any currency or country?
Yes. Choose any currency and country for either party — the totals and formatting follow your selection.
Ready to bill for it?
The template opens in the free invoice generator with these lines already on it. Change what you like, download the PDF.
To send it from an account, with a pay-by-card button on it, your first three invoices are free. Pricing the job before you bill it? Start with the free estimate generator.
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