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Appliance Repair Invoice Template

Service call, parts by number, labour and the appliance's details. Free PDF, no sign-up.

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An appliance repair invoice is checked twice: once by the customer deciding whether it was worth fixing, and once by whoever handles the warranty claim. Both need the model and serial number, and only one of them will be standing in the kitchen when you write it down.

INVOICE Issued
Invoice number:INV-0001
Date of issue:August 2, 2026
Date due:August 16, 2026
Currency:USD
Issued by
Kettle & Coil Appliance Repair
31 Element Road
95814 Sacramento, CA
United States
bookings@kettleandcoil.example
Bill to
Yusuf Karim
204 Almond Court
95616 Davis, CA
United States
y.karim@example.com
Amount due
$282.08
Due in 14 days · Aug 16, 2026
Appliance
Whirlpool WFW5620HW front-load washer, serial C93482017. Fault: drain pump seized with a coin lodged in the impeller. A full test cycle was run before leaving.
Description Qty Rate Tax Amount
Service call — waived
Diagnosis of washer not draining; not charged as the repair was authorised
1$0.00—$0.00
Drain pump assembly
Part W10876498, supplied and fitted
1$138.00CA Sales Tax (8.75%)$138.00
Labour
Removal of obstruction, pump replacement, test cycle
1$120.00—$120.00
Waste disposal
Old pump assembly removed and recycled
1$12.00—$12.00
Subtotal$270.00
CA Sales Tax (8.75%)$12.08
Total$282.08
Amount due $282.08
Terms
Payable on completion. Parts warranted 12 months, labour 90 days.
Invoice #INV-0001 · Kettle & Coil Appliance Repair · Page 1 of 1

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What to put on a appliance repair invoice

  • The appliance make, model and serial number
  • The service call fee, and whether it is waived if the repair proceeds
  • The fault found, in a sentence the customer can repeat to someone else
  • Parts by number, so a warranty claim can quote them
  • Labour separately from the call-out
  • Whether the repair is under manufacturer warranty, and who is being billed if so

Questions

Should I waive the call fee when the customer goes ahead?

Whatever you do, show it. A call fee charged and then credited on the same invoice reads as a discount; the same fee quietly absent leaves the customer unsure what they were charged for.

Why record the fault on the invoice?

Because the customer will be asked what was wrong — by a landlord, an insurer, or a buyer. A one-line description saves them guessing and saves you the follow-up call.

Ready to bill for it?

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