Appliance Repair Invoice Template
Service call, parts by number, labour and the appliance's details. Free PDF, no sign-up.
An appliance repair invoice is checked twice: once by the customer deciding whether it was worth fixing, and once by whoever handles the warranty claim. Both need the model and serial number, and only one of them will be standing in the kitchen when you write it down.
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INVOICE
Issued
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Issued by
Kettle & Coil Appliance Repair
31 Element Road 95814 Sacramento, CA United States bookings@kettleandcoil.example |
Bill to
Yusuf Karim
204 Almond Court 95616 Davis, CA United States y.karim@example.com |
| Description | Qty | Rate | Tax | Amount |
|---|---|---|---|---|
Service call — waived Diagnosis of washer not draining; not charged as the repair was authorised | 1 | $0.00 | — | $0.00 |
Drain pump assembly Part W10876498, supplied and fitted | 1 | $138.00 | CA Sales Tax (8.75%) | $138.00 |
Labour Removal of obstruction, pump replacement, test cycle | 1 | $120.00 | — | $120.00 |
Waste disposal Old pump assembly removed and recycled | 1 | $12.00 | — | $12.00 |
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Edit this template Free, no account, no watermark — download the PDF when you are done.
Need to price it first? Start with the Appliance Repair Estimate Template
What to put on an appliance repair invoice
- The appliance make, model and serial number
- The service call fee, and whether it is waived if the repair proceeds
- The fault found, in a sentence the customer can repeat to someone else
- Parts by number, so a warranty claim can quote them
- Labour separately from the call-out
- Whether the repair is under manufacturer warranty, and who is being billed if so
Questions
Should I waive the call fee when the customer goes ahead?
Whatever you do, show it. A call fee charged and then credited on the same invoice reads as a discount; the same fee quietly absent leaves the customer unsure what they were charged for.
Why record the fault on the invoice?
Because the customer will be asked what was wrong — by a landlord, an insurer, or a buyer. A one-line description saves them guessing and saves you the follow-up call.
Guides for this job
- How to ask a client for a depositChoosing an amount, wording the request, and invoicing it so the final balance still adds up.
- Sales tax on servicesWhether a service is taxable depends on the state and the service — how to find your own answer.
- Invoice payment terms explainedNet 30, due on receipt, EOM and early-payment discounts — what each means and when to use it.
About the free invoice generator
Is this invoice generator really free?
Yes. There is no fee, no trial period and no watermark on the PDF. Nothing on this page requires a credit card.
Do I need to create an account?
No. Fill in the form and download the PDF directly — there is no sign-up and no login for this tool.
What file do I get?
A standard PDF, ready to attach to an email or print.
Can I add my own logo and bank details?
Yes. The seller section accepts a logo image and bank transfer details, which are printed on the invoice so your client knows how to pay you.
Is my data stored anywhere?
Nothing leaves your browser except when you download a PDF or save the invoice to an account. A draft is kept locally in your browser so it's still here if you come back, but there is no account behind this page and nothing is ever sent to our servers until you choose to.
Can I use this for any currency or country?
Yes. Choose any currency and country for either party — the totals and formatting follow your selection.
Ready to bill for it?
The template opens in the free invoice generator with these lines already on it. Change what you like, download the PDF.
To send it from an account, with a pay-by-card button on it, your first three invoices are free. Pricing the job before you bill it? Start with the free estimate generator.
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