Free — no sign-up, no watermark

Bartending Invoice Template

Staff hours, setup, glassware and mixers, with liability noted. Free PDF.

Mobile bartending is usually dry-hire: the client buys the alcohol and you bring the people, the ice and the glassware. That split is the whole invoice, and it is also a liability question — who supplied the alcohol determines who carries the risk, so the document should be clear about it.

Issued by

Copper Pour Bar Services

12 Jigger Lane

80205 Denver, CO

United States

bookings@copperpour.example

Bill to

Okonkwo–Halvorsen Wedding

4400 Foothills Road

80302 Boulder, CO

United States

wedding.okonkwo@example.com

Amount due

$1,533.01

Due in 14 days · Nov 17, 2026

Service model

Dry hire: alcohol was purchased and supplied by the couple, and Copper Pour supplied staff, mixers, ice, glassware and the bar. We hold liquor liability insurance and a certificate was provided to the venue. Service ran 17:00 to 22:00 with setup from 15:30 and breakdown to 22:30.

Description	Qty	Rate	Tax	Amount
Bartenders Two bartenders, 7 hours each including setup and breakdown	14	$48.00	—	$672.00
Barback One barback, 6 hours, ice and glassware running	6	$34.00	—	$204.00
Mixers, ice and garnish For 120 guests, five-hour service	1	$620.00	CO Sales Tax (9.2%)	$620.00
Glassware and portable bar Bar hire, glassware for 120, delivered and collected	1	$480.00	—	$480.00

Subtotal	$1,976.00
CO Sales Tax (9.2%)	$57.01
Total	$2,033.01
Paid to date	-$500.00

Amount due

$1,533.01

Terms

Balance due within 7 days of the event. Unopened client-supplied alcohol was returned to the couple at breakdown.

Invoice #INV-0001 · Copper Pour Bar Services Page 1 of 1

Edit this template Free, no account, no watermark — download the PDF when you are done.

Need to price it first? Start with the Bartending Quote Template

What to put on a bartending invoice

The event date, venue and service window
Bartenders and barbacks by role and hours, including setup and breakdown
Whether alcohol was client-supplied or provided by you, since this changes everything
Mixers, ice, garnish and glassware, where you supply them
Bar setup, portable bar hire and travel
Your liquor liability insurance and any required permit

Questions

Why does it matter who supplied the alcohol?

Because it determines who is selling it and who carries the liability. Dry hire — the client buys the alcohol and you staff the bar — is the common model precisely because it keeps you out of the business of selling liquor, and the invoice should record which model the event ran on.

Should setup and breakdown be billed?

As staff hours, yes. A four-hour reception is a seven-hour day once you count building the bar and clearing it, and a per-hour rate applied only to service hours quietly makes those three hours free.

Guides for this job

How to ask a client for a depositChoosing an amount, wording the request, and invoicing it so the final balance still adds up.
How to invoice the remaining balance after a depositThe final invoice after a deposit: full price, paid to date, balance due, and nothing the client has to reconstruct.
Invoice payment terms explainedNet 30, due on receipt, EOM and early-payment discounts — what each means and when to use it.

About the free invoice generator

Is this invoice generator really free?

Yes. There is no fee, no trial period and no watermark on the PDF. Nothing on this page requires a credit card.

Do I need to create an account?

No. Fill in the form and download the PDF directly — there is no sign-up and no login for this tool.

What file do I get?

A standard PDF, ready to attach to an email or print.

Can I add my own logo and bank details?

Yes. The seller section accepts a logo image and bank transfer details, which are printed on the invoice so your client knows how to pay you.

Is my data stored anywhere?

Nothing leaves your browser except when you download a PDF or save the invoice to an account. A draft is kept locally in your browser so it's still here if you come back, but there is no account behind this page and nothing is ever sent to our servers until you choose to.

Can I use this for any currency or country?

Yes. Choose any currency and country for either party — the totals and formatting follow your selection.

Ready to bill for it?

The template opens in the free invoice generator with these lines already on it. Change what you like, download the PDF.

To send it from an account, with a pay-by-card button on it, your first three invoices are free. Pricing the job before you bill it? Start with the free estimate generator.

Edit this template

Other trades

Catering Invoice Template Three-course dinner, per head · Canapés on arrival, per head · Service staff
DJ Invoice Template Performance — five hours · Setup, soundcheck and breakdown · Lighting package
Event Planning Invoice Template Planning fee — phase 2 · Vendor coordination · On-the-day coordination
Food Truck Invoice Template Event minimum — met · Travel and setup · Generator hire
Bookkeeping Invoice Template Monthly bookkeeping retainer · Payroll runs · Prior-year clean-up
Charter Bus Invoice Template 56-seat motorcoach — trip hours · Mileage · Driver overnight
Carpentry Invoice Template Templating and drawings · Shop time — cabinet build · Site time — fitting
Childcare Invoice Template Full-time care — four weeks · Late pickup · Meals and snacks

Browse all 123 invoice templates