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Bartending Invoice Template

Staff hours, setup, glassware and mixers, with liability noted. Free PDF.

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Mobile bartending is usually dry-hire: the client buys the alcohol and you bring the people, the ice and the glassware. That split is the whole invoice, and it is also a liability question — who supplied the alcohol determines who carries the risk, so the document should be clear about it.

INVOICE Issued
Invoice number:INV-0001
Date of issue:August 2, 2026
Date due:August 16, 2026
Currency:USD
Issued by
Copper Pour Bar Services
12 Jigger Lane
80205 Denver, CO
United States
bookings@copperpour.example
Bill to
Okonkwo–Halvorsen Wedding
4400 Foothills Road
80302 Boulder, CO
United States
wedding.okonkwo@example.com
Amount due
$1,533.01
Due in 14 days · Aug 16, 2026
Service model
Dry hire: alcohol was purchased and supplied by the couple, and Copper Pour supplied staff, mixers, ice, glassware and the bar. We hold liquor liability insurance and a certificate was provided to the venue. Service ran 17:00 to 22:00 with setup from 15:30 and breakdown to 22:30.
Description Qty Rate Tax Amount
Bartenders
Two bartenders, 7 hours each including setup and breakdown
14$48.00—$672.00
Barback
One barback, 6 hours, ice and glassware running
6$34.00—$204.00
Mixers, ice and garnish
For 120 guests, five-hour service
1$620.00CO Sales Tax (9.2%)$620.00
Glassware and portable bar
Bar hire, glassware for 120, delivered and collected
1$480.00—$480.00
Subtotal$1,976.00
CO Sales Tax (9.2%)$57.01
Total$2,033.01
Paid to date-$500.00
Amount due $1,533.01
Terms
Balance due within 7 days of the event. Unopened client-supplied alcohol was returned to the couple at breakdown.
Invoice #INV-0001 · Copper Pour Bar Services · Page 1 of 1

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What to put on a bartending invoice

  • The event date, venue and service window
  • Bartenders and barbacks by role and hours, including setup and breakdown
  • Whether alcohol was client-supplied or provided by you, since this changes everything
  • Mixers, ice, garnish and glassware, where you supply them
  • Bar setup, portable bar hire and travel
  • Your liquor liability insurance and any required permit

Questions

Why does it matter who supplied the alcohol?

Because it determines who is selling it and who carries the liability. Dry hire — the client buys the alcohol and you staff the bar — is the common model precisely because it keeps you out of the business of selling liquor, and the invoice should record which model the event ran on.

Should setup and breakdown be billed?

As staff hours, yes. A four-hour reception is a seven-hour day once you count building the bar and clearing it, and a per-hour rate applied only to service hours quietly makes those three hours free.

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