Document Shredding Invoice Template
Bins serviced, purge volume, on-site or off-site, certificate of destruction. Free PDF.
Shredding is bought for a compliance obligation, not for a clean office, so the invoice's most valuable line is not a price at all — it is the reference to the certificate of destruction. A client who is shredding because a regulator or a client contract requires it needs the paperwork to survive the audit, and the invoice is what points at it.
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INVOICE
Issued
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Issued by
Ironbound Secure Shredding
1400 Confidential Way 07105 Newark, NJ United States billing@ironboundshred.example |
Bill to
Whitcombe Medical Group
600 Physicians Drive 08820 Edison, NJ United States operations@whitcombemedical.example |
| Description | Qty | Rate | Tax | Amount |
|---|---|---|---|---|
Scheduled service — 64 gal consoles Twelve consoles, serviced monthly, on site | 12 | $18.00 | — | $216.00 |
One-off purge Records clear-out, 42 bankers boxes, destroyed on site | 42 | $9.50 | — | $399.00 |
Hard drive destruction Nine drives, physically destroyed, serials recorded | 9 | $14.00 | — | $126.00 |
Additional vehicle time Purge exceeded the scheduled window by one hour | 1 | $95.00 | — | $95.00 |
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Edit this template Free, no account, no watermark — download the PDF when you are done.
What to put on a document shredding invoice
- The service address, since many clients have several
- Scheduled service by bin or console, counted, with the size of each
- One-off purges by weight or by box, which is priced differently from scheduled service
- Whether destruction was on site or off site, which some client policies dictate
- The certificate of destruction reference and its date
- Media destruction — hard drives, tapes — separately, since it is a different process
Questions
Why does the certificate of destruction matter?
Because it is the evidence, and the invoice is not. A business shredding to meet a legal or contractual obligation has to show that material was destroyed, when, and by whom — so the invoice should name the certificate rather than replace it.
On-site or off-site — does it change the price?
Usually yes, and it changes what some clients can accept. Off-site destruction means the material travels in a secure vehicle and is destroyed at a plant; on-site means it is destroyed in the truck at the kerb. Some client policies and some contracts require the second, so the invoice should say which was done.
Should hard drives be on the same invoice?
On the same invoice, on their own line. Physical media destruction is a separate process with its own certificate, and clients frequently need to evidence it separately from paper.
Guides for this job
- How to add credit card payment to an invoiceA pay-by-card button on the invoice itself: what it takes, what the client sees, and what happens after they pay.
- When to invoice a clientUp front, by milestone, on delivery or on a schedule: picking the moment that gets you paid soonest.
- Invoice payment terms explainedNet 30, due on receipt, EOM and early-payment discounts — what each means and when to use it.
About the free invoice generator
Is this invoice generator really free?
Yes. There is no fee, no trial period and no watermark on the PDF. Nothing on this page requires a credit card.
Do I need to create an account?
No. Fill in the form and download the PDF directly — there is no sign-up and no login for this tool.
What file do I get?
A standard PDF, ready to attach to an email or print.
Can I add my own logo and bank details?
Yes. The seller section accepts a logo image and bank transfer details, which are printed on the invoice so your client knows how to pay you.
Is my data stored anywhere?
Nothing leaves your browser except when you download a PDF or save the invoice to an account. A draft is kept locally in your browser so it's still here if you come back, but there is no account behind this page and nothing is ever sent to our servers until you choose to.
Can I use this for any currency or country?
Yes. Choose any currency and country for either party — the totals and formatting follow your selection.
Ready to bill for it?
The template opens in the free invoice generator with these lines already on it. Change what you like, download the PDF.
To send it from an account, with a pay-by-card button on it, your first three invoices are free. Pricing the job before you bill it? Start with the free estimate generator.
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