Coaching Invoice Template
Session packages, assessments, sponsor billing and confidentiality. Free PDF.
Executive coaching is usually paid by an employer for a person who is not the buyer, which makes the invoice a small confidentiality problem. It has to give the sponsoring company enough to approve the spend without telling them anything the coaching relationship depends on keeping private.
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INVOICE
Issued
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Issued by
Rowan Fitzhugh Coaching
12 Compass Lane 98104 Seattle, WA United States office@fitzhughcoaching.example |
Bill to
Norsworth Technologies
2200 Union Street 98101 Seattle, WA United States people.ops@norsworth.example |
| Description | Qty | Rate | Tax | Amount |
|---|---|---|---|---|
Coaching sessions — 90 minutes Six sessions delivered in the engagement period | 6 | $525.00 | — | $3,150.00 |
360 feedback assessment Instrument licence, twelve raters, debrief session | 1 | $1,450.00 | — | $1,450.00 |
Sponsor alignment meetings Two three-way meetings at start and midpoint | 2 | $350.00 | — | $700.00 |
Engagement close-out Written summary of goals and progress against them, agreed with the client first | 1 | $450.00 | — | $450.00 |
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Edit this template Free, no account, no watermark — download the PDF when you are done.
Need to price it first? Start with the Executive Coaching Quote Template
What to put on a coaching invoice
- Who is being billed — the sponsoring organisation or the individual
- The engagement period and the number of sessions in it
- Sessions delivered, counted, without describing their content
- Assessments or 360 feedback as their own lines, since they carry licence costs
- Sponsor or stakeholder meetings separately from coaching sessions
- A line confirming the confidentiality boundary, so nobody expects a progress report
Questions
How much detail can the invoice carry?
Dates and counts, not content. A sponsoring employer is entitled to know that sessions happened and that the engagement is on track; what was discussed is the thing the coaching stops working without. The invoice is where that line gets drawn in practice.
Should stakeholder meetings be billed?
Yes, separately. Three-way meetings with a manager and an HR sponsor are real time and a different activity from coaching, and an engagement that includes several of them costs meaningfully more than one that does not.
Why bill assessments separately?
Because they carry per-use licence costs you are passing on, and because a client may want them and not the coaching, or the reverse. Bundled, the coaching rate looks inflated to anyone comparing it.
Guides for this job
- How to invoice for hourly workDetail, rounding and unexpected hours — billing time without inviting a line-by-line argument.
- How to invoice as a freelancerWhat to bill for, how to word it, and how to stop being the supplier who gets paid last.
- Invoice payment terms explainedNet 30, due on receipt, EOM and early-payment discounts — what each means and when to use it.
About the free invoice generator
Is this invoice generator really free?
Yes. There is no fee, no trial period and no watermark on the PDF. Nothing on this page requires a credit card.
Do I need to create an account?
No. Fill in the form and download the PDF directly — there is no sign-up and no login for this tool.
What file do I get?
A standard PDF, ready to attach to an email or print.
Can I add my own logo and bank details?
Yes. The seller section accepts a logo image and bank transfer details, which are printed on the invoice so your client knows how to pay you.
Is my data stored anywhere?
Nothing leaves your browser except when you download a PDF or save the invoice to an account. A draft is kept locally in your browser so it's still here if you come back, but there is no account behind this page and nothing is ever sent to our servers until you choose to.
Can I use this for any currency or country?
Yes. Choose any currency and country for either party — the totals and formatting follow your selection.
Ready to bill for it?
The template opens in the free invoice generator with these lines already on it. Change what you like, download the PDF.
To send it from an account, with a pay-by-card button on it, your first three invoices are free. Pricing the job before you bill it? Start with the free estimate generator.
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