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Freight Broker Invoice Template

Load and BOL references, linehaul, fuel and accessorials. Free PDF, no account.

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A broker's invoice to a shipper is a different document from the carrier settlement behind it, and the two should never look alike. The shipper is buying a move at an agreed rate; what the carrier was paid is your business, and the margin between them is the whole model. What the shipper's accounts payable needs is references it can match, not a cost breakdown.

INVOICE Issued
Invoice number:INV-0001
Date of issue:August 2, 2026
Date due:August 16, 2026
Currency:USD
Issued by
Keystone Logistics Brokerage
700 Corridor Drive
17101 Harrisburg, PA
United States
billing@keystonelogistics.example
Bill to
Northvale Foods Inc.
1200 Cold Storage Road
18109 Allentown, PA
United States
ap@northvalefoods.example
Amount due
$3,047.84
Due in 14 days · Aug 16, 2026
Load
Load KL-2026-11842, BOL NF-448120, PO 77341. Picked up and delivered the following morning within the appointment window. Signed BOL, lumper receipt and the detention gate times are attached.
Description Qty Rate Tax Amount
Linehaul — Allentown to Columbus
Reefer, 48,000 lb, temperature controlled at 34F
1$2,450.00—$2,450.00
Fuel surcharge
Per rate confirmation, 468 loaded miles
468$0.38—$177.84
Detention at delivery
In 06:40, out 11:10; 2.5 hours beyond free time
3$65.00—$195.00
Lumper fee
Paid at receiver, receipt attached
1$225.00—$225.00
Subtotal$3,047.84
Total$3,047.84
Amount due $3,047.84
Terms
Net 30. Accessorial disputes must be raised within 10 days; supporting paperwork is retained for 12 months.
Invoice #INV-0001 · Keystone Logistics Brokerage · Page 1 of 1

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What to put on a freight broker invoice

  • The load number, BOL and any purchase order the shipper files by
  • Origin, destination and the dates picked up and delivered
  • The agreed linehaul rate — flat or per mile — as quoted
  • Fuel surcharge, where the rate confirmation carries one
  • Accessorials with the evidence behind them: detention times, lumper receipts, layover
  • Proof of delivery attached, since most shippers will not pay without it

Questions

Should the carrier's pay appear on the shipper's invoice?

No. The shipper agreed to a rate for a move, not to a cost-plus arrangement, and showing carrier pay turns every invoice into a margin negotiation. Keep carrier settlement in its own document.

Why do accessorials get rejected so often?

Because they arrive without evidence. Detention with in and out times that match the signed BOL is paid; a line reading "detention" is removed. The paperwork is the charge, not the description.

What does a shipper's AP actually match on?

The load or PO number and the proof of delivery. Everything else can be perfect and the invoice still sits unpaid if those two do not tie to their system, which is why they belong at the top of the document rather than in a note.

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