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Trucking Invoice Template

Linehaul, fuel surcharge, detention and lumper fees, with load and BOL numbers. Free PDF.

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A trucking invoice is processed by a broker's system that is looking for specific references before a human ever reads it. The load number, the BOL and the pro number are what let it be matched and paid; accessorials — detention, layover, lumper — are what get stripped out if they are not itemised with the paperwork behind them.

INVOICE Issued
Invoice number:INV-0001
Date of issue:August 2, 2026
Date due:August 16, 2026
Currency:USD
Issued by
Ridgeline Haulage LLC
4400 Interstate Drive
72209 Little Rock, AR
United States
billing@ridgelinehaulage.example
Bill to
Grandview Freight Brokerage
1 Logistics Plaza
38118 Memphis, TN
United States
carrierpay@grandviewfreight.example
Amount due
$1,812.02
Due in 14 days · Aug 16, 2026
Load
Load 884213, BOL 55192-A. Loaded on the date of issue and delivered the following morning. Signed BOL, lumper receipt and detention times are attached.
Description Qty Rate Tax Amount
Linehaul — Little Rock to Atlanta
526 loaded miles, dry van
526$2.35—$1,236.10
Fuel surcharge
$0.42 per loaded mile per rate confirmation
526$0.42—$220.92
Detention at delivery
In 07:10, out 11:40; 2.5 hours beyond free time
3$60.00—$180.00
Lumper fee
Paid at receiver, receipt attached
1$175.00—$175.00
Subtotal$1,812.02
Total$1,812.02
Amount due $1,812.02
Terms
Net 30, or quick pay at 2% within 3 days per the carrier agreement.
Invoice #INV-0001 · Ridgeline Haulage LLC · Page 1 of 1

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How to invoice as a trucking →

What to put on a trucking invoice

  • The load or pro number and the bill of lading number
  • Origin and destination, with the dates loaded and delivered
  • Linehaul rate: flat, per mile, or percentage, with the miles shown
  • Fuel surcharge calculated visibly rather than as a lump
  • Accessorials — detention, layover, lumper, TONU — each with its own line
  • Whether signed paperwork is attached, since most brokers will not pay without it

Questions

Why does detention get denied so often?

Because it is claimed without evidence. Detention billed with in and out times that match the signed BOL is paid; the same amount on a line reading 'detention' is the one that gets removed in review.

Should the fuel surcharge be shown separately?

Always. It is calculated from a published index against loaded miles, and a broker's system reconciles it as its own figure — folded into linehaul it fails the match and the whole invoice sits in a queue.

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