Trucking Invoice Template
Linehaul, fuel surcharge, detention and lumper fees, with load and BOL numbers. Free PDF.
A trucking invoice is processed by a broker's system that is looking for specific references before a human ever reads it. The load number, the BOL and the pro number are what let it be matched and paid; accessorials — detention, layover, lumper — are what get stripped out if they are not itemised with the paperwork behind them.
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INVOICE
Issued
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Issued by
Ridgeline Haulage LLC
4400 Interstate Drive 72209 Little Rock, AR United States billing@ridgelinehaulage.example |
Bill to
Grandview Freight Brokerage
1 Logistics Plaza 38118 Memphis, TN United States carrierpay@grandviewfreight.example |
| Description | Qty | Rate | Tax | Amount |
|---|---|---|---|---|
Linehaul — Little Rock to Atlanta 526 loaded miles, dry van | 526 | $2.35 | — | $1,236.10 |
Fuel surcharge $0.42 per loaded mile per rate confirmation | 526 | $0.42 | — | $220.92 |
Detention at delivery In 07:10, out 11:40; 2.5 hours beyond free time | 3 | $60.00 | — | $180.00 |
Lumper fee Paid at receiver, receipt attached | 1 | $175.00 | — | $175.00 |
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Edit this template Free, no account, no watermark — download the PDF when you are done.
Need to price it first? Start with the Trucking Quote Template
How to invoice for trucking and freight
What to put on a trucking invoice
- The load or pro number and the bill of lading number
- Origin and destination, with the dates loaded and delivered
- Linehaul rate: flat, per mile, or percentage, with the miles shown
- Fuel surcharge calculated visibly rather than as a lump
- Accessorials — detention, layover, lumper, TONU — each with its own line
- Whether signed paperwork is attached, since most brokers will not pay without it
Questions
Why does detention get denied so often?
Because it is claimed without evidence. Detention billed with in and out times that match the signed BOL is paid; the same amount on a line reading 'detention' is the one that gets removed in review.
Should the fuel surcharge be shown separately?
Always. It is calculated from a published index against loaded miles, and a broker's system reconciles it as its own figure — folded into linehaul it fails the match and the whole invoice sits in a queue.
Guides for this job
- How to charge late fees on an invoiceWording a late fee so it is collectable, choosing a rate, and deciding when to actually apply it.
- How to add credit card payment to an invoiceA pay-by-card button on the invoice itself: what it takes, what the client sees, and what happens after they pay.
- Invoice payment terms explainedNet 30, due on receipt, EOM and early-payment discounts — what each means and when to use it.
About the free invoice generator
Is this invoice generator really free?
Yes. There is no fee, no trial period and no watermark on the PDF. Nothing on this page requires a credit card.
Do I need to create an account?
No. Fill in the form and download the PDF directly — there is no sign-up and no login for this tool.
What file do I get?
A standard PDF, ready to attach to an email or print.
Can I add my own logo and bank details?
Yes. The seller section accepts a logo image and bank transfer details, which are printed on the invoice so your client knows how to pay you.
Is my data stored anywhere?
Nothing leaves your browser except when you download a PDF or save the invoice to an account. A draft is kept locally in your browser so it's still here if you come back, but there is no account behind this page and nothing is ever sent to our servers until you choose to.
Can I use this for any currency or country?
Yes. Choose any currency and country for either party — the totals and formatting follow your selection.
Ready to bill for it?
The template opens in the free invoice generator with these lines already on it. Change what you like, download the PDF.
To send it from an account, with a pay-by-card button on it, your first three invoices are free. Pricing the job before you bill it? Start with the free estimate generator.
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