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Portable Toilet Rental Invoice Template

Units by type, servicing frequency, delivery and event hire. Free PDF, no account.

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Portable sanitation is billed on two clocks: how long the unit sits there and how often someone services it. Those are separate charges and separate costs, and a construction hire serviced weekly is a completely different product from a weekend event with two services in three days.

INVOICE Issued
Invoice number:INV-0001
Date of issue:August 2, 2026
Date due:August 16, 2026
Currency:USD
Issued by
Riverbend Site Services
3300 Service Road
72202 Little Rock, AR
United States
billing@riverbendsite.example
Bill to
Halvorsen Construction
700 Jobsite Lane
72114 North Little Rock, AR
United States
ap@halvorsenconstruction.example
Amount due
$1,125.00
Due in 14 days · Aug 16, 2026
Site
Five units on the Ridgeview site for the calendar month, serviced every Tuesday. One accessible unit is included as the site requires. An additional service was requested on the 22nd after a crew increase and is included in the four weekly visits rather than charged separately.
Description Qty Rate Tax Amount
Standard units — monthly rental
Four units on site for the full month
4$95.00—$380.00
Accessible unit — monthly rental
One ADA-compliant unit, as required on site
1$165.00—$165.00
Servicing
Weekly service of all five units, four visits
20$22.00—$440.00
Delivery and collection
One delivery trip; collection billed at end of hire
1$140.00—$140.00
Subtotal$1,125.00
Total$1,125.00
Amount due $1,125.00
Terms
Net 30. Additional call-out services outside the weekly schedule are billed at $65 per unit.
Invoice #INV-0001 · Riverbend Site Services · Page 1 of 1

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What to put on a portable toilet rental invoice

  • Units by type — standard, deluxe, accessible, hand-wash station — and how many
  • The rental period, and whether it is by the month, week or event
  • Servicing frequency, counted, since this is where the real cost sits
  • Delivery and collection, which are charged per trip
  • Additional services called out mid-hire, at their own rate
  • Accessible units, where the site or event required them

Questions

Why is servicing billed separately from rental?

Because it is a truck and a driver visiting the site, and the frequency is what the customer chooses. A unit on a busy site may need servicing twice a week and one on a quiet site monthly, at the same rental.

Is an event hire priced differently from construction?

Yes, and it should look different on the invoice. An event is a short hire with tight delivery windows and often a service mid-event; construction is a long hire with a routine. Charging the same way for both loses money on one of them.

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