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Security Guard Quote Template

Post hours, licensing, post orders, holiday premium and supervision. Free PDF, no sign-up.

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Guarding is sold by the post hour, and the post hour is knowable in advance: so many officers, so many hours, at these positions. That is a fixed price built from a roster. What makes one guard quote better than another at the same rate is everything around the hour — the officer's licence level, who supervises them, what the post order says they will actually do, and which nights carry a premium.

QUOTE Issued
Quote number:QUO-8279
Date of issue:August 6, 2026
Valid until:September 5, 2026
Currency:USD
Issued by
Ironvale Protective Services
410 North Central Avenue
85004 Phoenix, AZ
United States
contracts@ironvaleprotect.example
Bill to
Copper District Logistics Yard
8800 South 51st Avenue
85043 Phoenix, AZ
United States
operations@copperdistrict.example
Quoted price
$3,245.00
Valid for 30 more days · Sep 5, 2026
Fixed price, valid until September 5, 2026.
Post order
The hours above are one representative week; the holiday line is billed on each of the six named dates as it falls. Officers work to the post order attached: gate log, trailer seal checks on entry and exit, hourly perimeter walk between 22:00 and 04:00, and escalation to your duty manager before any law enforcement call.
Description Qty Rate Tax Amount
Unarmed officer — gatehouse, nights
One officer, 12 hours nightly, seven nights — 84 hours a week; access control and log
84$27.50—$2,310.00
Roving patrol officer — weekends
One officer, 10 hours each of Saturday and Sunday — 20 hours; yard perimeter checks
20$29.00—$580.00
Field supervisor visits
Two unannounced site checks per week, written report to you
2$95.00—$190.00
Holiday premium — per named holiday
Gatehouse post, 12 hours at half the base rate again, on each of six named dates
12$13.75—$165.00
Subtotal$3,245.00
Total$3,245.00
Terms
Valid 30 days. Billed fortnightly in arrears against signed timesheets. Absence is covered by a licensed replacement at the same rate.
Quote #QUO-8279 · Ironvale Protective Services · Page 1 of 1

What this quote commits you to

How long it stands
30 days at the post hours below, which are priced against the current state wage floor for licensed officers.
What it does not cover
Patrol from a marked vehicle, CCTV and alarm monitoring, radios and body-worn cameras, and armed coverage of any post.
What would change the price
A change to the post schedule, and hours falling on the named holidays, billed at the premium shown on this quote.
How the client accepts it
Sign the post order along with the quote; officers work to the post order, and it is what this price covers.

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What to put on a security guard quote

  • Post hours per week, broken down by position and shift
  • Officer licensing level, and whether armed or unarmed
  • The post order the officers work to, attached rather than described
  • Supervision: how often a field supervisor visits, and reporting cadence
  • Uniform standard and equipment supplied — radios, torches, body cameras
  • Holiday premium hours listed by date and rate
  • Coverage for absence, so a sick officer is a replacement rather than an empty post

Questions

What actually differs between two guard quotes at the same hourly rate?

The wage underneath it. A bill rate that cannot support a licensed, retained officer buys turnover, and a client comparing rates alone will find that out through a stranger at their gate every fortnight.

Why attach the post order?

Because it is the scope of work for this trade. Patrol frequency, access control procedure, escalation and what an officer must not do all live there, and a price without it is an hourly rate for an undefined activity.

How should holidays be quoted?

As named dates with a stated multiplier. Clients do not think about Thanksgiving in June, and an invoice with unexplained premium hours on it is the fastest way to make a good contract feel dishonest.

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