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Security Guard Quote Template

Post hours, licensing, post orders, holiday premium and supervision. Free PDF, no sign-up.

Guarding is sold by the post hour, and the post hour is knowable in advance: so many officers, so many hours, at these positions. That is a fixed price built from a roster. What makes one guard quote better than another at the same rate is everything around the hour — the officer's licence level, who supervises them, what the post order says they will actually do, and which nights carry a premium.

Issued by

Ironvale Protective Services

410 North Central Avenue

85004 Phoenix, AZ

United States

contracts@ironvaleprotect.example

Bill to

Copper District Logistics Yard

8800 South 51st Avenue

85043 Phoenix, AZ

United States

operations@copperdistrict.example

Quoted price

$3,245.00

Valid for 30 more days · Oct 20, 2026

Fixed price, valid until October 20, 2026.

Post order

The hours above are one representative week; the holiday line is billed on each of the six named dates as it falls. Officers work to the post order attached: gate log, trailer seal checks on entry and exit, hourly perimeter walk between 22:00 and 04:00, and escalation to your duty manager before any law enforcement call.

Description	Qty	Rate	Tax	Amount
Unarmed officer — gatehouse, nights One officer, 12 hours nightly, seven nights — 84 hours a week; access control and log	84	$27.50	—	$2,310.00
Roving patrol officer — weekends One officer, 10 hours each of Saturday and Sunday — 20 hours; yard perimeter checks	20	$29.00	—	$580.00
Field supervisor visits Two unannounced site checks per week, written report to you	2	$95.00	—	$190.00
Holiday premium — per named holiday Gatehouse post, 12 hours at half the base rate again, on each of six named dates	12	$13.75	—	$165.00

Subtotal	$3,245.00
Total	$3,245.00

Terms

Valid 30 days. Billed fortnightly in arrears against signed timesheets. Absence is covered by a licensed replacement at the same rate.

Quote #QUO-8279 · Ironvale Protective Services Page 1 of 1

What this quote commits you to

How long it stands: 30 days at the post hours below, which are priced against the current state wage floor for licensed officers.
What it does not cover: Patrol from a marked vehicle, CCTV and alarm monitoring, radios and body-worn cameras, and armed coverage of any post.
What would change the price: A change to the post schedule, and hours falling on the named holidays, billed at the premium shown on this quote.
How the client accepts it: Sign the post order along with the quote; officers work to the post order, and it is what this price covers.

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When the work is done, invoice it

What to put on a security guard quote

Post hours per week, broken down by position and shift
Officer licensing level, and whether armed or unarmed
The post order the officers work to, attached rather than described
Supervision: how often a field supervisor visits, and reporting cadence
Uniform standard and equipment supplied — radios, torches, body cameras
Holiday premium hours listed by date and rate
Coverage for absence, so a sick officer is a replacement rather than an empty post

Questions

What actually differs between two guard quotes at the same hourly rate?

The wage underneath it. A bill rate that cannot support a licensed, retained officer buys turnover, and a client comparing rates alone will find that out through a stranger at their gate every fortnight.

Why attach the post order?

Because it is the scope of work for this trade. Patrol frequency, access control procedure, escalation and what an officer must not do all live there, and a price without it is an hourly rate for an undefined activity.

How should holidays be quoted?

As named dates with a stated multiplier. Clients do not think about Thanksgiving in June, and an invoice with unexplained premium hours on it is the fastest way to make a good contract feel dishonest.

About the free quote generator

Is this quote generator really free?

Yes. There is no fee, no trial period and no watermark on the PDF. Nothing on this page requires a credit card.

What is the difference between a quote and an estimate?

A quote is a fixed price you are offering to hold, and it is binding on you once the client accepts it. An estimate is your best projection of the cost and can move if the job does. If the scope is not settled yet, send an estimate instead.

Is a quote legally binding?

Once a client accepts it within the period it stands, a quote generally forms a contract at that price — the details depend on your jurisdiction and on what the document itself says. That is why the price, the scope and the exclusions all belong in writing, and why the document prints the date the offer expires.

How long should a quote be valid until?

Thirty days is the common default, and two weeks is sensible when materials prices are moving. Whatever you choose, state it on the quote: an offer with no expiry is an offer you have made for ever.

Can I raise the price after the client accepts?

Not unilaterally, which is the point of quoting rather than estimating. What you can do is price the variations the client asks for afterwards, provided the quote said what was and was not included.

Do I need to create an account?

No. Fill in the form and download the PDF directly — there is no sign-up and no login for this tool.

Can the client accept the quote online?

Not from a downloaded PDF. Saving the quote to an account gives it a link the client opens and answers on, and the acceptance is recorded against the document rather than living in an email thread.

Can I use this for any currency or country?

Yes. Choose any currency and country for either party — the totals and formatting follow your selection.

Ready to send it?

The template opens in the free quote generator with these lines already on it. Change what you like, download the PDF.

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