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Architecture Quote Template

Fees by phase, deliverables listed, consultants excluded, changes at a named rate. Free PDF, no sign-up.

An architect quotes a fee, not a building — and the fee is fixed because the phases are defined and the deliverables at the end of each one are listed. That is the whole discipline of the document: schematic design produces these drawings, design development produces those, and the client's approval closes the phase. Everything the practice cannot control — engineers, permit fees, surveys — is named as somebody else's cost, and a change after sign-off has an hourly rate waiting for it.

Issued by

Ravensmoor Architects

19 North Second Street

55401 Minneapolis, MN

United States

studio@ravensmoorarch.example

Bill to

Oliver and Sanne Marchetti

2840 Kenwood Parkway

55405 Minneapolis, MN

United States

marchetti.house@example.com

Quoted price

$56,500.00

Valid for 60 more days · Oct 5, 2026

Fixed price, valid until October 5, 2026.

Additional services

Work outside the phases above is charged hourly: principal $210, project architect $145, designer $95. Two renderings are included in Phase 2; further ones are quoted per image.

Description	Qty	Rate	Tax	Amount
Phase 1 — Schematic design Site analysis, two plan options, massing model, two review meetings	1	$9,800.00	—	$9,800.00
Phase 2 — Design development Developed plans, sections, elevations, outline specification	1	$14,500.00	—	$14,500.00
Phase 3 — Construction documents Permit and tender set, coordinated with consultants' drawings	1	$21,000.00	—	$21,000.00
Phase 4 — Construction administration Twelve site visits, RFI and submittal review, punch list	1	$11,200.00	—	$11,200.00

Subtotal	$56,500.00
Total	$56,500.00

Terms

Valid 60 days. Each phase is invoiced on its completion and the next begins on written approval of the last. Reimbursables are billed at cost.

Quote #QUO-9174 · Ravensmoor Architects · Page 1 of 1

What this quote commits you to

How long it stands: 60 days, since a fee built on a defined scope should outlast the client's own approval cycle rather than expire inside it.
What it does not cover: Structural, MEP and civil engineering by consultants, permit and agency review fees, land surveys, and renderings beyond the two included.
What would change the price: A change to the programme or the floor area after a phase is signed off, charged as additional services at the hourly rates listed.
How the client accepts it: Countersign the fee proposal; the phases run in the order listed and each is invoiced on its own completion.

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What to put on an architecture quote

The phases by name, with the fee against each rather than one number for all of them
Deliverables listed per phase — drawing sets, models, renderings, by count
The number of client review meetings included in each phase
Consultants excluded by discipline: structural, MEP, civil, landscape
Permit expediting and agency fees, stated as reimbursable or excluded
The hourly rates by grade that additional services will be charged at
Whether construction administration is included, and how many site visits it carries

Questions

Should an architect quote a percentage of construction cost or a fixed fee?

For a defined scope, a fixed fee per phase is the more honest document — a percentage floats on a number nobody knows yet and rewards a more expensive building. If you do use a percentage, say what construction cost it is calculated against and when it is recalculated.

What closes a phase?

The client's written approval of the deliverables listed for it. Without that line, design development becomes a place where schematic decisions get reopened for free, which is where practices lose fees they had properly quoted.

How should changes after sign-off be handled?

As additional services at the hourly rates on the quote. The rate table is what turns 'can we look at moving the stair' from an awkward negotiation into an administrative one.

Does this work for a consulting engineer's fee quote?

Yes — structural, civil and MEP fees have the same shape: phases, deliverables per phase, and additional services at named hourly rates. Two things invert. The exclusions run the other way, because the engineer excludes the architectural scope and the other disciplines rather than the engineering; and the stamped calculation is what the engineer is selling, so it belongs in the deliverables list rather than in the exclusions, with the code edition the calculations are performed to named beside it.

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