Free — no sign-up, no watermark

Cleaning Services Quote Template

Scope by area and frequency, hours behind the price, consumables named. Free PDF, no sign-up.

Edit this template

A cleaning price is a walkthrough turned into hours: square footage, fixture count, floor types and how often each area is touched. All of it is measurable before the first shift, which is why janitorial work quotes rather than estimates. The document's job is to make the scope legible — what gets done nightly, what weekly, what monthly — because a cleaning complaint is almost always a disagreement about frequency rather than about quality.

QUOTE Issued
Quote number:QUO-2583
Date of issue:September 20, 2026
Valid until:October 20, 2026
Currency:USD
Issued by
Clearcourt Facility Services
150 Southwest Boulevard
64111 Kansas City, MO
United States
bids@clearcourtfs.example
Bill to
Harbourline Insurance Offices
3400 Main Street
64111 Kansas City, MO
United States
facilities@harbourlineins.example
Quoted price
$7,280.00
Valid for 30 more days · Oct 20, 2026
Fixed price, valid until October 20, 2026.
Scope of work
The attached scope lists every task by area and frequency. Anything not on that list is not in the price — which is the point of attaching it rather than describing the work as 'general cleaning'.
Description Qty Rate Tax Amount
Nightly office cleaning
18,400 sq ft, two cleaners at four hours, 22 nights in the month
22$168.00—$3,696.00
Restroom service
Six restrooms, 34 fixtures, sanitised and restocked on each of the 22 nights
22$62.00—$1,364.00
Carpet extraction
Open-plan and corridors, quarterly
1$1,240.00—$1,240.00
Hard floor strip and wax
Lobby and break room, twice a year, out of hours
1$980.00—$980.00
Subtotal$7,280.00
Total$7,280.00
Terms
Valid 30 days. Billed monthly in arrears. Consumables supplied by you. 30 days' notice either way after the first three months.
Quote #QUO-2583 · Clearcourt Facility Services Page 1 of 1

What this quote commits you to

How long it stands
30 days, priced from the walkthrough on the square footage and fixture count recorded that day.
What it does not cover
The consumable supplies themselves — paper, soap and liners, which you purchase — exterior windows above ground level, and post-construction debris.
What would change the price
A change of frequency, an area added to the scope, or a shift moved outside the hours the crew rate is built on.
How the client accepts it
Sign the service agreement; the first clean is scheduled within a week of keys and alarm codes being issued.

Edit this template Free, no account, no watermark — download the PDF when you are done.

When the work is done, invoice it

What to put on a cleaning services quote

  • Areas listed with the square footage and floor type of each
  • Task frequency per area: nightly, weekly, monthly, quarterly
  • Restroom fixture count, which is what actually drives the labour
  • Crew size and shift hours the price is built on
  • Consumables — paper, liners, soap — supplied by you or by the client
  • Periodic work quoted separately: strip and wax, carpet extraction, windows
  • Access arrangements, alarm codes and who holds the keys

Questions

Should a cleaning quote show the hours?

Showing crew size and shift length makes an otherwise opaque number checkable, and it protects you when a client compares against a bid that quietly assumes half the labour. The hours are also the honest basis for any later change of scope.

How should periodic work be handled?

As separate priced lines with their own frequency, never folded into the monthly rate. Strip and wax twice a year inside a monthly fee is invisible to the client, so they will believe it costs nothing and ask for it quarterly.

Who supplies the consumables?

Whichever you agree, but write it down. Paper and liners are a genuine monthly cost that scales with occupancy, and a contract that is silent about them is a contract with an unpriced variable in it.

About the free quote generator

Is this quote generator really free?

Yes. There is no fee, no trial period and no watermark on the PDF. Nothing on this page requires a credit card.

What is the difference between a quote and an estimate?

A quote is a fixed price you are offering to hold, and it is binding on you once the client accepts it. An estimate is your best projection of the cost and can move if the job does. If the scope is not settled yet, send an estimate instead.

Is a quote legally binding?

Once a client accepts it within the period it stands, a quote generally forms a contract at that price — the details depend on your jurisdiction and on what the document itself says. That is why the price, the scope and the exclusions all belong in writing, and why the document prints the date the offer expires.

How long should a quote be valid until?

Thirty days is the common default, and two weeks is sensible when materials prices are moving. Whatever you choose, state it on the quote: an offer with no expiry is an offer you have made for ever.

Can I raise the price after the client accepts?

Not unilaterally, which is the point of quoting rather than estimating. What you can do is price the variations the client asks for afterwards, provided the quote said what was and was not included.

Do I need to create an account?

No. Fill in the form and download the PDF directly — there is no sign-up and no login for this tool.

Can the client accept the quote online?

Not from a downloaded PDF. Saving the quote to an account gives it a link the client opens and answers on, and the acceptance is recorded against the document rather than living in an email thread.

Can I use this for any currency or country?

Yes. Choose any currency and country for either party — the totals and formatting follow your selection.

Ready to send it?

The template opens in the free quote generator with these lines already on it. Change what you like, download the PDF.

Edit this template

Other trades

Browse all 46 quote templates