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Cleaning Services Quote Template

Scope by area and frequency, hours behind the price, consumables named. Free PDF, no sign-up.

A cleaning price is a walkthrough turned into hours: square footage, fixture count, floor types and how often each area is touched. All of it is measurable before the first shift, which is why janitorial work quotes rather than estimates. The document's job is to make the scope legible — what gets done nightly, what weekly, what monthly — because a cleaning complaint is almost always a disagreement about frequency rather than about quality.

Issued by

Clearcourt Facility Services

150 Southwest Boulevard

64111 Kansas City, MO

United States

bids@clearcourtfs.example

Bill to

Harbourline Insurance Offices

3400 Main Street

64111 Kansas City, MO

United States

facilities@harbourlineins.example

Quoted price

$7,280.00

Valid for 30 more days · Sep 5, 2026

Fixed price, valid until September 5, 2026.

Scope of work

The attached scope lists every task by area and frequency. Anything not on that list is not in the price — which is the point of attaching it rather than describing the work as 'general cleaning'.

Description	Qty	Rate	Tax	Amount
Nightly office cleaning 18,400 sq ft, two cleaners at four hours, 22 nights in the month	22	$168.00	—	$3,696.00
Restroom service Six restrooms, 34 fixtures, sanitised and restocked on each of the 22 nights	22	$62.00	—	$1,364.00
Carpet extraction Open-plan and corridors, quarterly	1	$1,240.00	—	$1,240.00
Hard floor strip and wax Lobby and break room, twice a year, out of hours	1	$980.00	—	$980.00

Subtotal	$7,280.00
Total	$7,280.00

Terms

Valid 30 days. Billed monthly in arrears. Consumables supplied by you. 30 days' notice either way after the first three months.

Quote #QUO-2583 · Clearcourt Facility Services · Page 1 of 1

What this quote commits you to

How long it stands: 30 days, priced from the walkthrough on the square footage and fixture count recorded that day.
What it does not cover: The consumable supplies themselves — paper, soap and liners, which you purchase — exterior windows above ground level, and post-construction debris.
What would change the price: A change of frequency, an area added to the scope, or a shift moved outside the hours the crew rate is built on.
How the client accepts it: Sign the service agreement; the first clean is scheduled within a week of keys and alarm codes being issued.

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What to put on a cleaning services quote

Areas listed with the square footage and floor type of each
Task frequency per area: nightly, weekly, monthly, quarterly
Restroom fixture count, which is what actually drives the labour
Crew size and shift hours the price is built on
Consumables — paper, liners, soap — supplied by you or by the client
Periodic work quoted separately: strip and wax, carpet extraction, windows
Access arrangements, alarm codes and who holds the keys

Questions

Should a cleaning quote show the hours?

Showing crew size and shift length makes an otherwise opaque number checkable, and it protects you when a client compares against a bid that quietly assumes half the labour. The hours are also the honest basis for any later change of scope.

How should periodic work be handled?

As separate priced lines with their own frequency, never folded into the monthly rate. Strip and wax twice a year inside a monthly fee is invisible to the client, so they will believe it costs nothing and ask for it quarterly.

Who supplies the consumables?

Whichever you agree, but write it down. Paper and liners are a genuine monthly cost that scales with occupancy, and a contract that is silent about them is a contract with an unpriced variable in it.

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