Free — no sign-up, no watermark

DJ Services Quote Template

Playing hours, set-up time, PA and lighting, plus the venue's power. Free PDF, no sign-up.

A DJ sells one Saturday at a time. Everything about the job is known when the quote is written — the hours of music, the kit that goes in the van, the ceremony PA, how many uplighters — so the price binds easily. What has to be written down is the time nobody counts: set-up before doors and pack-down after the last song, which is two or three unpaid hours on every quote that only mentions playing time.

Issued by

Blue Hour Sound

18 Magazine Street

70130 New Orleans, LA

United States

bookings@bluehoursound.example

Bill to

Imogen Castellanos

623 Prytania Street

70130 New Orleans, LA

United States

i.castellanos@example.com

Quoted price

$2,148.00

Valid for 14 more days · Aug 20, 2026

Fixed price, valid until August 20, 2026.

Planning

A planning call four weeks out settles the timeline, the do-not-play list and the first dance. The venue provides two 20A circuits at the DJ position and one at the courtyard speaker.

Description	Qty	Rate	Tax	Amount
Reception DJ — 5 hours playing Dinner through last dance, MC duties, wireless mic for speeches	5	$265.00	—	$1,325.00
Ceremony sound system Second zone in the courtyard: powered speaker, lapel and handheld mics	1	$375.00	—	$375.00
Set-up, sound check and pack-down Three hours before doors, one hour after; included at no charge	4	$0.00	—	$0.00
Uplighting Sixteen wireless fixtures, colour set with your planner	16	$28.00	—	$448.00

Subtotal	$2,148.00
Total	$2,148.00

Terms

Valid 14 days. A $500 deposit holds the date; balance due 14 days before. Overtime is $200 per hour, authorised on the night by the person you name.

Quote #QUO-1596 · Blue Hour Sound · Page 1 of 1

What this quote commits you to

How long it stands: 14 days, or until the date goes — season Saturdays are booked well ahead and are held only against a deposit.
What it does not cover: Additional sound zones beyond those listed, dance floor lighting hire, generator or venue power drops, and photo booth services.
What would change the price: Playing time extended on the night at the overtime rate, and a second set-up at a different address on the same day.
How the client accepts it: Return the signed booking with the deposit; the planning call is scheduled four weeks before the event.

Edit this template Free, no account, no watermark — download the PDF when you are done.

When the work is done, invoice it →

What to put on a DJ services quote

Playing hours, stated separately from set-up and pack-down time
The equipment supplied: speakers, subs, mixer, microphones, backup gear
Ceremony or speech sound as its own zone, if the venue needs one
Lighting: dance floor lighting and uplighting, counted by fixture
The music planning meeting, and when the final playlist is due
Power the venue must provide, and where the DJ table will stand
Overtime rate per additional hour, agreed before the night rather than during it

Questions

Should set-up time be on the quote?

Yes, as its own line even when it is not charged. A DJ arriving at three for a seven o'clock start has given the client four hours; showing it is what stops the fee looking like a per-hour rate for playing records.

How is overtime handled on the night?

By a rate on the quote and a named person who can authorise it. At midnight, with a full dance floor, nobody wants to negotiate — and the couple's parents should not be agreeing to a price nobody wrote down.

What does a second sound zone add?

A separate small PA, a second set-up and often a second microphone check in another room. It is a real cost and a real amount of time, so a ceremony outdoors and a reception inside is two systems rather than one moved at speed.

Does this work for a band or a live performance?

It does, with two substitutions and one addition. Playing hours become sets and breaks — three forty-five minute sets across a four-hour window is a different promise from four hours of continuous music, and the quote should say which, because it decides whether a DJ or a playlist covers the gaps. The equipment line becomes backline and who supplies the PA and the engineer, since a band that arrives expecting a house system and finds none does not play. The addition has no DJ equivalent and belongs on the quote rather than in a later email: the rider — power at the stage, parking for the van, load-in time and access, meals, and somewhere to change.

Ready to send it?

The template opens in the editor with these lines already on it. Change what you like, download the PDF.

Edit this template

Other trades

Browse all 46 quote templates