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Service Quote Template

A price fixed to a written scope, with a change-order clause behind it. Free PDF, no sign-up.

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A service quote fixes a price to a scope of work — not to a number of hours, and not to a description of a trade. That distinction is the whole document: the hours are how you built the number, and the scope is what you are bound to. Everything else on the page exists to protect the boundary, which is why the most valuable paragraph in a service quote is the one describing how a change order works.

QUOTE Issued
Quote number:QUO-7250
Date of issue:August 6, 2026
Valid until:September 5, 2026
Currency:USD
Issued by
Ardent Facility Solutions
915 South Tryon Street
28208 Charlotte, NC
United States
quotes@ardentfacility.example
Bill to
Pemberton Logistics Center
5200 Poplar Tent Road
28027 Concord, NC
United States
sitemanager@pembertonlogistics.example
Quoted price
$9,814.00
Valid for 30 more days · Sep 5, 2026
Fixed price, valid until September 5, 2026.
Scope of work
The attached scope of work, version 2, is what this price is fixed to. The materials allowance is reconciled at completion: unused value is credited, and anything above it is a change order priced before it is spent.
Description Qty Rate Tax Amount
Scope A — dock leveller servicing
Twelve levellers: inspect, lubricate, adjust, replace worn lip springs
12$285.00—$3,420.00
Scope B — high bay lighting audit
184 fixtures surveyed, failed drivers logged and reported
1$1,450.00—$1,450.00
Technician labour — night shift
Two technicians, 22:00 to 06:00, three nights — 48 hours; scheduled to avoid dock downtime
48$78.00—$3,744.00
Materials allowance
Consumables and replacement parts, reconciled against receipts
1$1,200.00—$1,200.00
Subtotal$9,814.00
Total$9,814.00
Terms
Valid 30 days. 20% mobilisation deposit, balance net 30 from completion sign-off. Night working is included; day working would be re-quoted.
Quote #QUO-7250 · Ardent Facility Solutions · Page 1 of 1

What this quote commits you to

How long it stands
30 days from issue against the attached scope of work — the scope, rather than the hours, is what this price is fixed to.
What it does not cover
Anything the scope of work does not list, materials beyond the stated allowance, and work outside the shift hours named in it.
What would change the price
A written change order signed before the work in it begins; nothing outside the scope is carried out on a verbal instruction.
How the client accepts it
Sign the quote and pay the mobilisation deposit; nobody is scheduled to site until both have arrived.

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What to put on a service quote

  • The scope of work attached and referenced by its own version or date
  • Labour by role with the hours behind the fixed price, shown for transparency
  • Materials included, or an allowance with the reconciliation rule stated
  • Site conditions the price assumes: access, power, storage, working hours
  • The change-order procedure — written, priced and signed before work starts
  • Mobilisation deposit and what it releases
  • Completion criteria: what has to be true for the work to be finished

Questions

How is a service quote different from an estimate?

The scope. An estimate prices work nobody has been able to inspect and expects to move; a service quote prices a scope that is written down, and moves only when that written scope is changed by agreement. Same trade, different promise.

Should the hourly rate appear on a fixed-price quote?

It helps more than it hurts. Showing the roles and hours makes the number legible, and it gives the change-order clause a rate to work from — otherwise every variation is a fresh negotiation with no reference point.

What belongs in the change-order clause?

That no work outside the scope is performed on a verbal instruction, that any change is priced in writing first, and who on the client's side may authorise one. Without that last part, the clause fails on site at the moment it is needed.

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