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Service Quote Template

A price fixed to a written scope, with a change-order clause behind it. Free PDF, no sign-up.

A service quote fixes a price to a scope of work — not to a number of hours, and not to a description of a trade. That distinction is the whole document: the hours are how you built the number, and the scope is what you are bound to. Everything else on the page exists to protect the boundary, which is why the most valuable paragraph in a service quote is the one describing how a change order works.

Issued by

Ardent Facility Solutions

915 South Tryon Street

28208 Charlotte, NC

United States

quotes@ardentfacility.example

Bill to

Pemberton Logistics Center

5200 Poplar Tent Road

28027 Concord, NC

United States

sitemanager@pembertonlogistics.example

Quoted price

$9,814.00

Valid for 30 more days · Oct 20, 2026

Fixed price, valid until October 20, 2026.

Scope of work

The attached scope of work, version 2, is what this price is fixed to. The materials allowance is reconciled at completion: unused value is credited, and anything above it is a change order priced before it is spent.

Description	Qty	Rate	Tax	Amount
Scope A — dock leveller servicing Twelve levellers: inspect, lubricate, adjust, replace worn lip springs	12	$285.00	—	$3,420.00
Scope B — high bay lighting audit 184 fixtures surveyed, failed drivers logged and reported	1	$1,450.00	—	$1,450.00
Technician labour — night shift Two technicians, 22:00 to 06:00, three nights — 48 hours; scheduled to avoid dock downtime	48	$78.00	—	$3,744.00
Materials allowance Consumables and replacement parts, reconciled against receipts	1	$1,200.00	—	$1,200.00

Subtotal	$9,814.00
Total	$9,814.00

Terms

Valid 30 days. 20% mobilisation deposit, balance net 30 from completion sign-off. Night working is included; day working would be re-quoted.

Quote #QUO-7250 · Ardent Facility Solutions Page 1 of 1

What this quote commits you to

How long it stands: 30 days from issue against the attached scope of work — the scope, rather than the hours, is what this price is fixed to.
What it does not cover: Anything the scope of work does not list, materials beyond the stated allowance, and work outside the shift hours named in it.
What would change the price: A written change order signed before the work in it begins; nothing outside the scope is carried out on a verbal instruction.
How the client accepts it: Sign the quote and pay the mobilisation deposit; nobody is scheduled to site until both have arrived.

Edit this template Free, no account, no watermark — download the PDF when you are done.

What to put on a service quote

The scope of work attached and referenced by its own version or date
Labour by role with the hours behind the fixed price, shown for transparency
Materials included, or an allowance with the reconciliation rule stated
Site conditions the price assumes: access, power, storage, working hours
The change-order procedure — written, priced and signed before work starts
Mobilisation deposit and what it releases
Completion criteria: what has to be true for the work to be finished

Questions

How is a service quote different from an estimate?

The scope. An estimate prices work nobody has been able to inspect and expects to move; a service quote prices a scope that is written down, and moves only when that written scope is changed by agreement. Same trade, different promise.

Should the hourly rate appear on a fixed-price quote?

It helps more than it hurts. Showing the roles and hours makes the number legible, and it gives the change-order clause a rate to work from — otherwise every variation is a fresh negotiation with no reference point.

What belongs in the change-order clause?

That no work outside the scope is performed on a verbal instruction, that any change is priced in writing first, and who on the client's side may authorise one. Without that last part, the clause fails on site at the moment it is needed.

About the free quote generator

Is this quote generator really free?

Yes. There is no fee, no trial period and no watermark on the PDF. Nothing on this page requires a credit card.

What is the difference between a quote and an estimate?

A quote is a fixed price you are offering to hold, and it is binding on you once the client accepts it. An estimate is your best projection of the cost and can move if the job does. If the scope is not settled yet, send an estimate instead.

Is a quote legally binding?

Once a client accepts it within the period it stands, a quote generally forms a contract at that price — the details depend on your jurisdiction and on what the document itself says. That is why the price, the scope and the exclusions all belong in writing, and why the document prints the date the offer expires.

How long should a quote be valid until?

Thirty days is the common default, and two weeks is sensible when materials prices are moving. Whatever you choose, state it on the quote: an offer with no expiry is an offer you have made for ever.

Can I raise the price after the client accepts?

Not unilaterally, which is the point of quoting rather than estimating. What you can do is price the variations the client asks for afterwards, provided the quote said what was and was not included.

Do I need to create an account?

No. Fill in the form and download the PDF directly — there is no sign-up and no login for this tool.

Can the client accept the quote online?

Not from a downloaded PDF. Saving the quote to an account gives it a link the client opens and answers on, and the acceptance is recorded against the document rather than living in an email thread.

Can I use this for any currency or country?

Yes. Choose any currency and country for either party — the totals and formatting follow your selection.

Ready to send it?

The template opens in the free quote generator with these lines already on it. Change what you like, download the PDF.

Edit this template

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