Auto Repair Invoice Template
Parts, labour by the hour, diagnostics and shop supplies, with the VIN on the document. Free PDF, no sign-up.
An auto repair invoice is also a service record. It is what a customer hands to the next mechanic and what a buyer reads when the car is sold, so the vehicle's identity belongs on it as firmly as the price does — the year, make, model, VIN and the mileage the work was done at.
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INVOICE
Issued
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Issued by
Fifth Gear Automotive
2201 Camshaft Avenue 48210 Detroit, MI United States service@fifthgearauto.example |
Bill to
Bernadette Fowler
17 Rosewood Street 48067 Royal Oak, MI United States b.fowler@example.com |
| Description | Qty | Rate | Tax | Amount |
|---|---|---|---|---|
Diagnostic — intermittent misfire Scan, cylinder balance and compression test | 1 | $140.00 | — | $140.00 |
Ignition coil pack Part 12638824, OEM, cylinders 2 and 5 | 2 | $96.00 | MI Sales Tax (6%) | $192.00 |
Spark plugs, set of six Iridium, gapped to spec | 1 | $84.00 | MI Sales Tax (6%) | $84.00 |
Repair labour 2.1 book hours | 2 | $135.00 | — | $270.00 |
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Edit this template Free, no account, no watermark — download the PDF when you are done.
Need to price it first? Start with the Auto Repair Estimate Template
How to invoice for auto repair
What to put on an auto repair invoice
- Year, make, model, VIN and mileage at the time of service
- Diagnostic time separately from repair labour
- Parts by number, with whether they are OEM or aftermarket
- Labour by book hours or actual hours, stated either way
- Shop supplies and waste disposal, where you charge them
- The next service interval, which turns the invoice into a reason to come back
Questions
Why put the VIN on an invoice?
Because the invoice outlives the visit. A warranty claim, a resale, or the next shop diagnosing the same symptom all depend on knowing which car this was, and a plate number changes hands while a VIN does not.
Should I bill book hours or actual hours?
Either is defensible; hiding which one you used is not. A customer comparing your invoice to a quote will assume the worst if the labour line says only 'labour'.
Guides for this job
- How to charge late fees on an invoiceWording a late fee so it is collectable, choosing a rate, and deciding when to actually apply it.
- How to add credit card payment to an invoiceA pay-by-card button on the invoice itself: what it takes, what the client sees, and what happens after they pay.
- Invoice payment terms explainedNet 30, due on receipt, EOM and early-payment discounts — what each means and when to use it.
About the free invoice generator
Is this invoice generator really free?
Yes. There is no fee, no trial period and no watermark on the PDF. Nothing on this page requires a credit card.
Do I need to create an account?
No. Fill in the form and download the PDF directly — there is no sign-up and no login for this tool.
What file do I get?
A standard PDF, ready to attach to an email or print.
Can I add my own logo and bank details?
Yes. The seller section accepts a logo image and bank transfer details, which are printed on the invoice so your client knows how to pay you.
Is my data stored anywhere?
Nothing leaves your browser except when you download a PDF or save the invoice to an account. A draft is kept locally in your browser so it's still here if you come back, but there is no account behind this page and nothing is ever sent to our servers until you choose to.
Can I use this for any currency or country?
Yes. Choose any currency and country for either party — the totals and formatting follow your selection.
Ready to bill for it?
The template opens in the free invoice generator with these lines already on it. Change what you like, download the PDF.
To send it from an account, with a pay-by-card button on it, your first three invoices are free. Pricing the job before you bill it? Start with the free estimate generator.
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