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Cleaning Services Invoice Template

Recurring visits, extras and supplies, billed the way cleaning businesses bill. Free PDF, no sign-up.

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Cleaning is billed on a rhythm the customer stops noticing, which is exactly why the invoice has to be legible when something changes. An extra room, a move-out clean, a bank holiday visit — each needs to be visible as an addition rather than an unexplained rise in the usual figure.

INVOICE Issued
Invoice number:INV-0001
Date of issue:August 2, 2026
Date due:August 16, 2026
Currency:USD
Issued by
Clearview Cleaning Co.
5 Meridian Court
43215 Columbus, OH
United States
accounts@clearviewclean.example
Bill to
Pinehurst Dental Practice
240 Willow Street
43206 Columbus, OH
United States
manager@pinehurstdental.example
Amount due
$2,060.04
Due in 14 days · Aug 16, 2026
Notes
The carpet clean was requested by the practice manager and carried out on a Saturday, outside the usual evening schedule.
Description Qty Rate Tax Amount
Evening clean — weekdays
20 visits, surgery and waiting areas
20$78.00—$1,560.00
Waiting room carpet clean
Hot water extraction, one-off
1$265.00—$265.00
Interior window clean
All ground-floor glass, quarterly
1$140.00—$140.00
Consumables
Hand towels, soap, liners — supplied at cost
1$88.00OH Sales Tax (8%)$88.00
Subtotal$2,053.00
OH Sales Tax (8%)$7.04
Total$2,060.04
Amount due $2,060.04
Terms
Net 14. Key-holding is included in the contract rate at no extra charge.
Invoice #INV-0001 · Clearview Cleaning Co. · Page 1 of 1

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What to put on a cleaning services invoice

  • The service address and the dates cleaned
  • The recurring visits at the agreed rate, counted
  • One-off extras — oven, windows, carpets — as their own lines
  • Supplies, where they are billed rather than included
  • Any key-holding or alarm-response fee agreed separately
  • The contact who authorised extra work, if it was not the account holder

Questions

How do I bill a deep clean on top of a regular contract?

As a separate line, named, with its own price. A deep clean folded into the monthly figure looks like a price increase, and the customer who queries it is usually right to.

Should supplies be itemised?

If the customer is paying for them, yes. Most contracts include consumables in the visit rate, and the invoices that cause trouble are the ones where that changed and the invoice did not say so.

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