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Phone Repair Invoice Template

Device and IMEI, part grade, diagnostic and data handling. Free PDF, no account.

Phone and device repair turns on a distinction the customer cannot see: whether the part is genuine, aftermarket or harvested. It changes the price, the feel of the screen and sometimes whether a feature keeps working — so it belongs on the invoice, along with what happened to the data.

Issued by

Circuit & Co. Device Repair

77 Solder Street

78705 Austin, TX

United States

shop@circuitandco.example

Bill to

Rosalind Achebe

2200 Guadalupe Street

78705 Austin, TX

United States

r.achebe@example.com

Amount due

$302.43

Due in 14 days · Nov 17, 2026

Device and data

Device IMEI 356938035643809. Display fitted is aftermarket, chosen over the genuine part quoted at $210; true tone is not retained with this part, which was explained before fitting. No backup was taken and none was needed — the repair did not touch storage and all data is intact. Frame is slightly bent at the lower left from the original drop and was not straightened.

Description	Qty	Rate	Tax	Amount
Diagnostic Screen unresponsive after a drop; digitiser and battery tested	1	$35.00	—	$35.00
Display assembly — aftermarket Customer chose aftermarket over genuine at $210	1	$129.00	TX Sales Tax (8.25%)	$129.00
Battery replacement Health had fallen to 78%; replaced while the device was open	1	$58.00	TX Sales Tax (8.25%)	$58.00
Labour Display and battery replacement, calibration and testing	1	$65.00	—	$65.00

Subtotal	$287.00
TX Sales Tax (8.25%)	$15.43
Total	$302.43

Amount due

$302.43

Terms

Payable on collection. Aftermarket display warranted 90 days; battery 12 months; labour 30 days. Physical damage is not covered.

Invoice #INV-0001 · Circuit & Co. Device Repair Page 1 of 1

Edit this template Free, no account, no watermark — download the PDF when you are done.

What to put on a phone repair invoice

The device by make, model and IMEI or serial
The fault reported and the fault found, which are often different
Part grade named — genuine, aftermarket or refurbished — since this is the price
Diagnostic fee, and whether it is credited against the repair
Data handling: whether a backup was taken, and whether data survived
The warranty on the part and on the labour, which are usually different lengths

Questions

Why name the part grade?

Because it is most of the price difference between two quotes, and because it has consequences: an aftermarket screen may lose true tone or face authentication on some devices. A customer who chose the cheaper part should be able to see that they did.

What should the invoice say about data?

Whether a backup was taken and whether data survived the repair. Data loss is the complaint that ends in a review, and the only defence is having said what would happen before the device was opened.

Guides for this job

How to ask a client for a depositChoosing an amount, wording the request, and invoicing it so the final balance still adds up.
Sales tax on servicesWhether a service is taxable depends on the state and the service — how to find your own answer.
Invoice payment terms explainedNet 30, due on receipt, EOM and early-payment discounts — what each means and when to use it.

About the free invoice generator

Is this invoice generator really free?

Yes. There is no fee, no trial period and no watermark on the PDF. Nothing on this page requires a credit card.

Do I need to create an account?

No. Fill in the form and download the PDF directly — there is no sign-up and no login for this tool.

What file do I get?

A standard PDF, ready to attach to an email or print.

Can I add my own logo and bank details?

Yes. The seller section accepts a logo image and bank transfer details, which are printed on the invoice so your client knows how to pay you.

Is my data stored anywhere?

Nothing leaves your browser except when you download a PDF or save the invoice to an account. A draft is kept locally in your browser so it's still here if you come back, but there is no account behind this page and nothing is ever sent to our servers until you choose to.

Can I use this for any currency or country?

Yes. Choose any currency and country for either party — the totals and formatting follow your selection.

Ready to bill for it?

The template opens in the free invoice generator with these lines already on it. Change what you like, download the PDF.

To send it from an account, with a pay-by-card button on it, your first three invoices are free. Pricing the job before you bill it? Start with the free estimate generator.

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