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Plumbing Invoice Template

Call-out fee, labour hours, parts and tax — laid out the way plumbers bill. Download the PDF free.

Plumbing work is billed in parts that a generic invoice hides: the call-out that applies whether or not anything was replaced, labour by the hour at one rate on weekdays and another after hours, and the parts themselves. This template lays those out as separate lines, so a customer can see what they are paying for — which is most of what stops an invoice being queried.

Issued by

Rivera Plumbing LLC

18 Pipe Street

78701 Austin, TX

United States

billing@riveraplumbing.example

Bill to

Cedar Park HOA

400 Ridgeline Drive

78613 Cedar Park, TX

United States

accounts@cedarparkhoa.example

Amount due

$2,033.70

Due in 14 days · Aug 16, 2026

Notes

The heater warranty is manufacturer-backed for 6 years and covers parts only. Labour on a warranty return is billed at the standard weekday rate.

Description	Qty	Rate	Tax	Amount
Emergency call-out After-hours attendance, clubhouse restroom	1	$150.00	—	$150.00
Labour — after hours Diagnosis and repair, 3 hours at the after-hours rate	3	$135.00	—	$405.00
Water heater, 50 gal Supplied and installed, 6-year manufacturer warranty	1	$1,280.00	TX Sales Tax (8.25%)	$1,280.00
Copper fittings and valve set 3/4 in., supplied at cost	1	$86.00	TX Sales Tax (8.25%)	$86.00

Subtotal	$1,921.00
TX Sales Tax (8.25%)	$112.70
Total	$2,033.70

Amount due

$2,033.70

Payment terms

Payable within 14 days. Work carried out under Texas licence M-41827.

Invoice #INV-0001 · Rivera Plumbing LLC · Page 1 of 1

Edit this template Free, no account, no watermark — download the PDF when you are done.

What to put on a plumbing invoice

Your licence number, if your state requires it on customer paperwork
The call-out or trip fee as its own line, not folded into labour
Labour hours and the hourly rate, split by weekday and after-hours where they differ
Parts listed individually, so a customer can price them
Sales tax on parts where your state taxes goods but not services
Payment terms, and what happens once they lapse

Questions

Should a plumbing invoice show labour and parts separately?

Yes, and in most states it matters for tax as well as for clarity: parts are often taxable goods while labour is an untaxed service, and one combined line cannot be taxed correctly either way. Separate lines also make a disputed invoice far quicker to settle, because the customer can point at the line they are asking about.

How do I bill an after-hours call-out?

As two lines: the call-out fee, and the labour at your after-hours rate. Folding the premium into the hourly rate makes the invoice look like your standard rate went up, which is the version customers query.

Do I need my licence number on the invoice?

Several states require a licensed trade to show its licence number on customer-facing paperwork, and it costs nothing to include where it is not required. Put it in the terms line at the foot of the invoice rather than in the line items.

Ready to bill for it?

The template opens in the editor with these lines already on it. Change what you like, download the PDF.

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