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Event Photography Invoice Template

Coverage hours, second shooter, editing, delivery and rights. Free PDF, no account.

Event photography is booked for a number of hours and billed for what the day actually became. Overtime agreed at the reception, a second shooter added late, an album ordered afterwards — each is a real charge and each is remembered differently a week later, so each belongs on a line of its own.

Issued by

Bramwell Event Photography

9 Shutter Lane

60642 Chicago, IL

United States

studio@bramwellphoto.example

Bill to

Northlake Corporate Events

300 Conference Drive

60611 Chicago, IL

United States

events@northlakecorp.example

Amount due

$3,915.00

Due in 14 days · Nov 17, 2026

Licence

Images are licensed to Northlake Corporate Events for internal and marketing use, unlimited in time, across North America. The venue and other vendors are not covered by this licence and should be referred to the studio. The gallery stays available for 90 days from delivery; after that, re-supply is at the archive rate.

Description	Qty	Rate	Tax	Amount
Event coverage — six hours Awards dinner, arrivals through the final speech	6	$285.00	—	$1,710.00
Overtime Extended by 90 minutes from 22:30 at the client's request	2	$285.00	—	$570.00
Second shooter Candid and stage coverage, seven hours	7	$145.00	—	$1,015.00
Editing and delivery 310 edited images, online gallery with download	1	$620.00	—	$620.00

Subtotal	$3,915.00
Total	$3,915.00

Amount due

$3,915.00

Terms

Net 21. Overtime was confirmed with the event manager at 22:30 and is billed in half-hour blocks.

Invoice #INV-0001 · Bramwell Event Photography Page 1 of 1

Edit this template Free, no account, no watermark — download the PDF when you are done.

What to put on an event photography invoice

The event date, venue and the coverage window booked
Overtime beyond the booked hours, with the time it started
Second shooter or assistant, by hours
Editing and the number of delivered images
Delivery method and how long the gallery stays available
The usage licence: personal use, commercial use, and whether the venue or vendors may use the images

Questions

How do I bill overtime agreed on the night?

As its own line with the start time and rate. It is agreed in a loud room by people who are celebrating, and the invoice is the only version of that conversation that is written down.

Can the venue use my photographs?

Only if the licence says so. Venues and florists routinely ask afterwards, and it is a licence you can grant, decline or charge for — but not retroactively, unless the invoice made the position clear.

How long should the gallery stay up?

State a period and hold to it. Indefinite hosting is a cost that compounds silently across every event you have ever shot, and clients who are told the window download promptly.

Guides for this job

How to invoice as a freelancerWhat to bill for, how to word it, and how to stop being the supplier who gets paid last.
How to ask a client for a depositChoosing an amount, wording the request, and invoicing it so the final balance still adds up.
Invoice payment terms explainedNet 30, due on receipt, EOM and early-payment discounts — what each means and when to use it.

About the free invoice generator

Is this invoice generator really free?

Yes. There is no fee, no trial period and no watermark on the PDF. Nothing on this page requires a credit card.

Do I need to create an account?

No. Fill in the form and download the PDF directly — there is no sign-up and no login for this tool.

What file do I get?

A standard PDF, ready to attach to an email or print.

Can I add my own logo and bank details?

Yes. The seller section accepts a logo image and bank transfer details, which are printed on the invoice so your client knows how to pay you.

Is my data stored anywhere?

Nothing leaves your browser except when you download a PDF or save the invoice to an account. A draft is kept locally in your browser so it's still here if you come back, but there is no account behind this page and nothing is ever sent to our servers until you choose to.

Can I use this for any currency or country?

Yes. Choose any currency and country for either party — the totals and formatting follow your selection.

Ready to bill for it?

The template opens in the free invoice generator with these lines already on it. Change what you like, download the PDF.

To send it from an account, with a pay-by-card button on it, your first three invoices are free. Pricing the job before you bill it? Start with the free estimate generator.

Edit this template

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