Free — no sign-up, no watermark

Excavation Invoice Template

Machine hours by unit, haul-off loads, locates and rock. Free PDF, no account.

Edit this template

Excavation is billed by the hour on machines that cost very different amounts to run, and by the load on material leaving site. Both are checkable if the invoice names the machine and counts the trucks — and both look arbitrary if it says only "site work".

INVOICE Issued
Invoice number:INV-0001
Date of issue:August 2, 2026
Date due:August 16, 2026
Currency:USD
Issued by
Granite Ridge Excavating
2800 Quarry Spur
99202 Spokane, WA
United States
billing@graniteridgeex.example
Bill to
Halvard Construction LLC
700 Builder Court
99206 Spokane Valley, WA
United States
ap@halvardconstruction.example
Amount due
$8,569.00
Due in 14 days · Aug 16, 2026
Site
Lot 7, Ridgeview subdivision. Public utility locates were requested and marked before breaking ground; hand digging was used within two feet of the marked gas service at no additional charge. No rock was encountered on this dig.
Description Qty Rate Tax Amount
Excavator — 8 ton, with operator
Foundation dig and trenching, 22 hours
22$185.00—$4,070.00
Skid steer — with operator
Grading and backfill, 9 hours
9$125.00—$1,125.00
Haul-off
Spoil to the approved site, 14 loads
14$165.00—$2,310.00
Imported structural fill
Delivered and compacted, 38 tons
38$28.00—$1,064.00
Subtotal$8,569.00
Total$8,569.00
Amount due $8,569.00
Terms
Net 30. Machine hours are billed portal to portal from arrival on site; mobilisation is included in the first day.
Invoice #INV-0001 · Granite Ridge Excavating · Page 1 of 1

Edit this template Free, no account, no watermark — download the PDF when you are done.

What to put on a excavation invoice

  • Each machine by type and size, with hours, since an excavator hour is not a skid steer hour
  • Operator time where it is billed apart from the machine
  • Mobilisation, which is a real cost on a small job and disappears on a large one
  • Haul-off counted by the load, with what was hauled and where it went
  • Imported material — gravel, fill, topsoil — by the yard or ton
  • Utility locates, and any hand digging required near a marked line

Questions

Why does mobilisation get its own line?

Because moving a machine to site costs the same whether the job takes two hours or two days, and a half-day job that absorbs it into the hourly rate looks like an extraordinary rate. Named, it is a cost every customer understands.

How should rock be billed?

By the hour it actually cost, on its own line. Rock is the classic excavation surprise, and the difference between a quoted dig and a rock dig is large enough that it has to be visible rather than absorbed.

Should locates appear if they were free?

Yes, at zero if that is the case. The public locate service costs nothing to call and it is the thing that keeps a customer's utilities intact — recording that it was done is worth having if a line is ever struck later.

Ready to bill for it?

The template opens in the editor with these lines already on it. Change what you like, download the PDF.

Edit this template

Other trades

Browse all 120 invoice templates