Excavation Invoice Template
Machine hours by unit, haul-off loads, locates and rock. Free PDF, no account.
Excavation is billed by the hour on machines that cost very different amounts to run, and by the load on material leaving site. Both are checkable if the invoice names the machine and counts the trucks — and both look arbitrary if it says only "site work".
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INVOICE
Issued
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Issued by
Granite Ridge Excavating
2800 Quarry Spur 99202 Spokane, WA United States billing@graniteridgeex.example |
Bill to
Halvard Construction LLC
700 Builder Court 99206 Spokane Valley, WA United States ap@halvardconstruction.example |
| Description | Qty | Rate | Tax | Amount |
|---|---|---|---|---|
Excavator — 8 ton, with operator Foundation dig and trenching, 22 hours | 22 | $185.00 | — | $4,070.00 |
Skid steer — with operator Grading and backfill, 9 hours | 9 | $125.00 | — | $1,125.00 |
Haul-off Spoil to the approved site, 14 loads | 14 | $165.00 | — | $2,310.00 |
Imported structural fill Delivered and compacted, 38 tons | 38 | $28.00 | — | $1,064.00 |
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Edit this template Free, no account, no watermark — download the PDF when you are done.
Need to price it first? Start with the Excavation Estimate Template
What to put on an excavation invoice
- Each machine by type and size, with hours, since an excavator hour is not a skid steer hour
- Operator time where it is billed apart from the machine
- Mobilisation, which is a real cost on a small job and disappears on a large one
- Haul-off counted by the load, with what was hauled and where it went
- Imported material — gravel, fill, topsoil — by the yard or ton
- Utility locates, and any hand digging required near a marked line
Questions
Why does mobilisation get its own line?
Because moving a machine to site costs the same whether the job takes two hours or two days, and a half-day job that absorbs it into the hourly rate looks like an extraordinary rate. Named, it is a cost every customer understands.
How should rock be billed?
By the hour it actually cost, on its own line. Rock is the classic excavation surprise, and the difference between a quoted dig and a rock dig is large enough that it has to be visible rather than absorbed.
Should locates appear if they were free?
Yes, at zero if that is the case. The public locate service costs nothing to call and it is the thing that keeps a customer's utilities intact — recording that it was done is worth having if a line is ever struck later.
Guides for this job
- Change orders: when the job growsExtra work priced on the invoice is a surprise. Priced when it appears, it is a decision.
- How to ask a client for a depositChoosing an amount, wording the request, and invoicing it so the final balance still adds up.
- Invoice payment terms explainedNet 30, due on receipt, EOM and early-payment discounts — what each means and when to use it.
About the free invoice generator
Is this invoice generator really free?
Yes. There is no fee, no trial period and no watermark on the PDF. Nothing on this page requires a credit card.
Do I need to create an account?
No. Fill in the form and download the PDF directly — there is no sign-up and no login for this tool.
What file do I get?
A standard PDF, ready to attach to an email or print.
Can I add my own logo and bank details?
Yes. The seller section accepts a logo image and bank transfer details, which are printed on the invoice so your client knows how to pay you.
Is my data stored anywhere?
Nothing leaves your browser except when you download a PDF or save the invoice to an account. A draft is kept locally in your browser so it's still here if you come back, but there is no account behind this page and nothing is ever sent to our servers until you choose to.
Can I use this for any currency or country?
Yes. Choose any currency and country for either party — the totals and formatting follow your selection.
Ready to bill for it?
The template opens in the free invoice generator with these lines already on it. Change what you like, download the PDF.
To send it from an account, with a pay-by-card button on it, your first three invoices are free. Pricing the job before you bill it? Start with the free estimate generator.
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