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Property Management Quote Template

Management fee, leasing fee, maintenance mark-up and the ancillary charges. Free PDF, no sign-up.

An owner comparing two management companies is comparing two percentages that hide different things. The honest quote lists every fee that will ever appear on a statement — management, leasing, renewal, inspections, maintenance mark-up, eviction handling — because the ones left off are the ones that erode a return quietly. The percentage is easy to fix in advance; the discipline is in refusing to leave anything out.

Issued by

Ashfield Residential Management

88 East Washington Street

46204 Indianapolis, IN

United States

owners@ashfieldresidential.example

Bill to

Redgrave Property Holdings LLC

1200 Meridian Street

46225 Indianapolis, IN

United States

asset@redgraveholdings.example

Quoted price

$23,864.00

Valid for 45 more days · Nov 4, 2026

Fixed price, valid until November 4, 2026.

Everything else you will see

Maintenance is billed at contractor cost plus 10%, with anything over $400 approved by you first. Application fees and late fees are retained by us. Owner disbursements land on the 12th with the month's statement.

Description	Qty	Rate	Tax	Amount
Management fee — 14 units 8% of rent collected, charged monthly on occupied units only	12	$1,512.00	—	$18,144.00
Leasing fee — new tenancy 50% of one month's rent, per unit turned; four expected this year	4	$675.00	—	$2,700.00
Renewal fee Flat fee per lease renewed, including the rent review; eight renewals expected	8	$150.00	—	$1,200.00
Semi-annual interior inspections Photographed condition report per unit, twice a year; 28 inspections	28	$65.00	—	$1,820.00

Subtotal	$23,864.00
Total	$23,864.00

Terms

Valid 45 days. 12-month agreement, 60 days' notice to terminate. Trust accounting is maintained separately per state requirements.

Quote #QUO-3715 · Ashfield Residential Management Page 1 of 1

What this quote commits you to

How long it stands: 45 days, priced from the rent roll and unit count supplied with your enquiry.
What it does not cover: Maintenance and repairs billed at cost plus the stated mark-up, eviction filings and court time, capital project oversight, and utilities.
What would change the price: Units added to or removed from the portfolio, and a portfolio size that moves across the management fee band.
How the client accepts it: Countersign the management agreement; the takeover date and the first rent collection are named in it.

Edit this template Free, no account, no watermark — download the PDF when you are done.

When the work is done, invoice it

What to put on a property management quote

The management fee: percentage of collected rent, and whether vacant units are charged
Leasing fee for a new tenancy, and the renewal fee if there is one
Maintenance: the mark-up on contractor invoices, and the spend limit needing owner approval
Inspection schedule, how many are included and what a further one costs
Tenant-paid fees the manager keeps — application, late, pet — listed rather than implied
Eviction handling and court appearances, priced or excluded
Owner disbursement date each month, and what statement arrives with it

Questions

Percentage of collected rent or of scheduled rent?

Collected, and say so. A fee on scheduled rent pays the manager the same whether or not they collect, which removes the one incentive an owner is buying — and an owner who spots the word later will read it as something you hid.

Should the maintenance mark-up be disclosed?

Always. Owners find it eventually, in a $340 invoice for a $260 repair, and a mark-up stated at quoting time is a business model while the same mark-up discovered later is a grievance.

Who keeps the tenant's application and late fees?

Whichever you agree, but the quote must say. These are real money on a portfolio, and a management agreement that is silent about them is one the owner will assume runs their way.

About the free quote generator

Is this quote generator really free?

Yes. There is no fee, no trial period and no watermark on the PDF. Nothing on this page requires a credit card.

What is the difference between a quote and an estimate?

A quote is a fixed price you are offering to hold, and it is binding on you once the client accepts it. An estimate is your best projection of the cost and can move if the job does. If the scope is not settled yet, send an estimate instead.

Is a quote legally binding?

Once a client accepts it within the period it stands, a quote generally forms a contract at that price — the details depend on your jurisdiction and on what the document itself says. That is why the price, the scope and the exclusions all belong in writing, and why the document prints the date the offer expires.

How long should a quote be valid until?

Thirty days is the common default, and two weeks is sensible when materials prices are moving. Whatever you choose, state it on the quote: an offer with no expiry is an offer you have made for ever.

Can I raise the price after the client accepts?

Not unilaterally, which is the point of quoting rather than estimating. What you can do is price the variations the client asks for afterwards, provided the quote said what was and was not included.

Do I need to create an account?

No. Fill in the form and download the PDF directly — there is no sign-up and no login for this tool.

Can the client accept the quote online?

Not from a downloaded PDF. Saving the quote to an account gives it a link the client opens and answers on, and the acceptance is recorded against the document rather than living in an email thread.

Can I use this for any currency or country?

Yes. Choose any currency and country for either party — the totals and formatting follow your selection.

Ready to send it?

The template opens in the free quote generator with these lines already on it. Change what you like, download the PDF.

Edit this template

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