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Property Management Quote Template

Management fee, leasing fee, maintenance mark-up and the ancillary charges. Free PDF, no sign-up.

An owner comparing two management companies is comparing two percentages that hide different things. The honest quote lists every fee that will ever appear on a statement — management, leasing, renewal, inspections, maintenance mark-up, eviction handling — because the ones left off are the ones that erode a return quietly. The percentage is easy to fix in advance; the discipline is in refusing to leave anything out.

Issued by

Ashfield Residential Management

88 East Washington Street

46204 Indianapolis, IN

United States

owners@ashfieldresidential.example

Bill to

Redgrave Property Holdings LLC

1200 Meridian Street

46225 Indianapolis, IN

United States

asset@redgraveholdings.example

Quoted price

$23,864.00

Valid for 45 more days · Sep 20, 2026

Fixed price, valid until September 20, 2026.

Everything else you will see

Maintenance is billed at contractor cost plus 10%, with anything over $400 approved by you first. Application fees and late fees are retained by us. Owner disbursements land on the 12th with the month's statement.

Description	Qty	Rate	Tax	Amount
Management fee — 14 units 8% of rent collected, charged monthly on occupied units only	12	$1,512.00	—	$18,144.00
Leasing fee — new tenancy 50% of one month's rent, per unit turned; four expected this year	4	$675.00	—	$2,700.00
Renewal fee Flat fee per lease renewed, including the rent review; eight renewals expected	8	$150.00	—	$1,200.00
Semi-annual interior inspections Photographed condition report per unit, twice a year; 28 inspections	28	$65.00	—	$1,820.00

Subtotal	$23,864.00
Total	$23,864.00

Terms

Valid 45 days. 12-month agreement, 60 days' notice to terminate. Trust accounting is maintained separately per state requirements.

Quote #QUO-3715 · Ashfield Residential Management · Page 1 of 1

What this quote commits you to

How long it stands: 45 days, priced from the rent roll and unit count supplied with your enquiry.
What it does not cover: Maintenance and repairs billed at cost plus the stated mark-up, eviction filings and court time, capital project oversight, and utilities.
What would change the price: Units added to or removed from the portfolio, and a portfolio size that moves across the management fee band.
How the client accepts it: Countersign the management agreement; the takeover date and the first rent collection are named in it.

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What to put on a property management quote

The management fee: percentage of collected rent, and whether vacant units are charged
Leasing fee for a new tenancy, and the renewal fee if there is one
Maintenance: the mark-up on contractor invoices, and the spend limit needing owner approval
Inspection schedule, how many are included and what a further one costs
Tenant-paid fees the manager keeps — application, late, pet — listed rather than implied
Eviction handling and court appearances, priced or excluded
Owner disbursement date each month, and what statement arrives with it

Questions

Percentage of collected rent or of scheduled rent?

Collected, and say so. A fee on scheduled rent pays the manager the same whether or not they collect, which removes the one incentive an owner is buying — and an owner who spots the word later will read it as something you hid.

Should the maintenance mark-up be disclosed?

Always. Owners find it eventually, in a $340 invoice for a $260 repair, and a mark-up stated at quoting time is a business model while the same mark-up discovered later is a grievance.

Who keeps the tenant's application and late fees?

Whichever you agree, but the quote must say. These are real money on a portfolio, and a management agreement that is silent about them is one the owner will assume runs their way.

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