Free — no sign-up, no watermark

Upholstery Invoice Template

Labour by piece, fabric by the yard, foam and frame repair. Free PDF, no account.

Upholstery is two businesses on one invoice: the labour of stripping and rebuilding a piece, and the fabric it is covered in. Customers reliably underestimate the first and overestimate their control of the second, so yardage and labour belong on separate lines with the fabric named.

Issued by

Ashcombe Upholstery

9 Webbing Lane

02903 Providence, RI

United States

workshop@ashcombeupholstery.example

Bill to

Marguerite Delacroix

144 Benefit Street

02906 Providence, RI

United States

m.delacroix2@example.com

Amount due

$3,068.80

Due in 14 days · Oct 3, 2026

Notes

Fifteen yards were cut against an estimate of thirteen: the pattern repeat is 27 inches and matching across the back and cushions took the extra. The rear frame joint had failed and was repaired before the rebuild — the piece would have loosened again within a year otherwise.

Description	Qty	Rate	Tax	Amount
Sofa — strip and rebuild Three-seat, stripped to frame, re-tied and rebuilt	1	$1,450.00	—	$1,450.00
Fabric Linen blend, 14.5 yards including a 27 in. pattern repeat	15	$68.00	RI Sales Tax (7%)	$1,020.00
Foam and dacron Seat cushions refilled, high-density foam wrapped	1	$320.00	RI Sales Tax (7%)	$320.00
Frame repair Loose rear joint re-glued and dowelled before rebuilding	1	$185.00	—	$185.00

Subtotal	$2,975.00
RI Sales Tax (7%)	$93.80
Total	$3,068.80

Amount due

$3,068.80

Terms

Net 14 on collection. Workmanship warranted 5 years; fabric wears to its own manufacturer's rating.

Invoice #INV-0001 · Ashcombe Upholstery Page 1 of 1

Edit this template Free, no account, no watermark — download the PDF when you are done.

Need to price it first? Start with the estimate

What to put on an upholstery invoice

Each piece by description, with what was done to it
Labour per piece, since a wing chair and a dining seat are not comparable
Fabric by the yard, named by pattern and supplier, with the yardage used
Whether the customer supplied their own material, and the yardage required
Foam, webbing, springs and frame repair as their own lines
Pickup and delivery, and any stair or access charge

Questions

How much fabric will a piece need?

More than customers expect, and pattern repeat is why. A large repeat can add several yards to the same chair, so the invoice should show yardage used rather than assume the estimate held.

Can a customer supply their own fabric?

Usually, and the invoice should say so plainly — you bill labour only, and you are not responsible for how their material wears or whether it was enough. Customer-supplied fabric that runs short mid-job is the most common way an upholstery project stalls.

About the free invoice generator

Is this invoice generator really free?

Yes. There is no fee, no trial period and no watermark on the PDF. Nothing on this page requires a credit card.

Do I need to create an account?

No. Fill in the form and download the PDF directly — there is no sign-up and no login for this tool.

What file do I get?

A standard PDF, ready to attach to an email or print.

Can I add my own logo and bank details?

Yes. The seller section accepts a logo image and bank transfer details, which are printed on the invoice so your client knows how to pay you.

Is my data stored anywhere?

Nothing leaves your browser except when you download a PDF or save the invoice to an account. A draft is kept locally in your browser so it's still here if you come back, but there is no account behind this page and nothing is ever sent to our servers until you choose to.

Can I use this for any currency or country?

Yes. Choose any currency and country for either party — the totals and formatting follow your selection.

Ready to bill for it?

The template opens in the free invoice generator with these lines already on it. Change what you like, download the PDF.

Edit this template

Other trades

Browse all 122 invoice templates