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Upholstery Invoice Template

Labour by piece, fabric by the yard, foam and frame repair. Free PDF, no account.

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Upholstery is two businesses on one invoice: the labour of stripping and rebuilding a piece, and the fabric it is covered in. Customers reliably underestimate the first and overestimate their control of the second, so yardage and labour belong on separate lines with the fabric named.

INVOICE Issued
Invoice number:INV-0001
Date of issue:August 2, 2026
Date due:August 16, 2026
Currency:USD
Issued by
Ashcombe Upholstery
9 Webbing Lane
02903 Providence, RI
United States
workshop@ashcombeupholstery.example
Bill to
Marguerite Delacroix
144 Benefit Street
02906 Providence, RI
United States
m.delacroix2@example.com
Amount due
$3,068.80
Due in 14 days · Aug 16, 2026
Notes
Fifteen yards were cut against an estimate of thirteen: the pattern repeat is 27 inches and matching across the back and cushions took the extra. The rear frame joint had failed and was repaired before the rebuild — the piece would have loosened again within a year otherwise.
Description Qty Rate Tax Amount
Sofa — strip and rebuild
Three-seat, stripped to frame, re-tied and rebuilt
1$1,450.00—$1,450.00
Fabric
Linen blend, 14.5 yards including a 27 in. pattern repeat
15$68.00RI Sales Tax (7%)$1,020.00
Foam and dacron
Seat cushions refilled, high-density foam wrapped
1$320.00RI Sales Tax (7%)$320.00
Frame repair
Loose rear joint re-glued and dowelled before rebuilding
1$185.00—$185.00
Subtotal$2,975.00
RI Sales Tax (7%)$93.80
Total$3,068.80
Amount due $3,068.80
Terms
Net 14 on collection. Workmanship warranted 5 years; fabric wears to its own manufacturer's rating.
Invoice #INV-0001 · Ashcombe Upholstery · Page 1 of 1

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What to put on a upholstery invoice

  • Each piece by description, with what was done to it
  • Labour per piece, since a wing chair and a dining seat are not comparable
  • Fabric by the yard, named by pattern and supplier, with the yardage used
  • Whether the customer supplied their own material, and the yardage required
  • Foam, webbing, springs and frame repair as their own lines
  • Pickup and delivery, and any stair or access charge

Questions

How much fabric will a piece need?

More than customers expect, and pattern repeat is why. A large repeat can add several yards to the same chair, so the invoice should show yardage used rather than assume the estimate held.

Can a customer supply their own fabric?

Usually, and the invoice should say so plainly — you bill labour only, and you are not responsible for how their material wears or whether it was enough. Customer-supplied fabric that runs short mid-job is the most common way an upholstery project stalls.

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