Upholstery Invoice Template
Labour by piece, fabric by the yard, foam and frame repair. Free PDF, no account.
Upholstery is two businesses on one invoice: the labour of stripping and rebuilding a piece, and the fabric it is covered in. Customers reliably underestimate the first and overestimate their control of the second, so yardage and labour belong on separate lines with the fabric named.
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INVOICE
Issued
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Issued by
Ashcombe Upholstery
9 Webbing Lane 02903 Providence, RI United States workshop@ashcombeupholstery.example |
Bill to
Marguerite Delacroix
144 Benefit Street 02906 Providence, RI United States m.delacroix2@example.com |
| Description | Qty | Rate | Tax | Amount |
|---|---|---|---|---|
Sofa — strip and rebuild Three-seat, stripped to frame, re-tied and rebuilt | 1 | $1,450.00 | — | $1,450.00 |
Fabric Linen blend, 14.5 yards including a 27 in. pattern repeat | 15 | $68.00 | RI Sales Tax (7%) | $1,020.00 |
Foam and dacron Seat cushions refilled, high-density foam wrapped | 1 | $320.00 | RI Sales Tax (7%) | $320.00 |
Frame repair Loose rear joint re-glued and dowelled before rebuilding | 1 | $185.00 | — | $185.00 |
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Edit this template Free, no account, no watermark — download the PDF when you are done.
Need to price it first? Start with the Upholstery Estimate Template
What to put on an upholstery invoice
- Each piece by description, with what was done to it
- Labour per piece, since a wing chair and a dining seat are not comparable
- Fabric by the yard, named by pattern and supplier, with the yardage used
- Whether the customer supplied their own material, and the yardage required
- Foam, webbing, springs and frame repair as their own lines
- Pickup and delivery, and any stair or access charge
Questions
How much fabric will a piece need?
More than customers expect, and pattern repeat is why. A large repeat can add several yards to the same chair, so the invoice should show yardage used rather than assume the estimate held.
Can a customer supply their own fabric?
Usually, and the invoice should say so plainly — you bill labour only, and you are not responsible for how their material wears or whether it was enough. Customer-supplied fabric that runs short mid-job is the most common way an upholstery project stalls.
Guides for this job
- How to add credit card payment to an invoiceA pay-by-card button on the invoice itself: what it takes, what the client sees, and what happens after they pay.
- When to invoice a clientUp front, by milestone, on delivery or on a schedule: picking the moment that gets you paid soonest.
- Invoice payment terms explainedNet 30, due on receipt, EOM and early-payment discounts — what each means and when to use it.
About the free invoice generator
Is this invoice generator really free?
Yes. There is no fee, no trial period and no watermark on the PDF. Nothing on this page requires a credit card.
Do I need to create an account?
No. Fill in the form and download the PDF directly — there is no sign-up and no login for this tool.
What file do I get?
A standard PDF, ready to attach to an email or print.
Can I add my own logo and bank details?
Yes. The seller section accepts a logo image and bank transfer details, which are printed on the invoice so your client knows how to pay you.
Is my data stored anywhere?
Nothing leaves your browser except when you download a PDF or save the invoice to an account. A draft is kept locally in your browser so it's still here if you come back, but there is no account behind this page and nothing is ever sent to our servers until you choose to.
Can I use this for any currency or country?
Yes. Choose any currency and country for either party — the totals and formatting follow your selection.
Ready to bill for it?
The template opens in the free invoice generator with these lines already on it. Change what you like, download the PDF.
To send it from an account, with a pay-by-card button on it, your first three invoices are free. Pricing the job before you bill it? Start with the free estimate generator.
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