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Videography Invoice Template

Shoot days, crew, edit hours, licensing and cuts delivered. Free PDF, no account.

Video is bought as a finished film and built as three separate jobs — shooting, editing and everything bought along the way. The edit is usually the largest of the three and the least visible to the client, so an invoice that hides it inside a day rate makes revision requests feel free when they are anything but.

Issued by

Northlight Film Co.

150 Gaffer Street

97209 Portland, OR

United States

produce@northlightfilm.example

Bill to

Cascade Outdoor Supply

2400 Timberline Road

97701 Bend, OR

United States

marketing@cascadeoutdoor.example

Amount due

$13,740.00

Due in 14 days · Aug 16, 2026

Licence

Film may be used on owned channels and paid social in North America for two years from delivery. Broadcast and out-of-home use require a further music licence, which we can arrange.

Description	Qty	Rate	Tax	Amount
Shoot day — crew of four Director, DP, sound, gaffer; two locations	2	$3,400.00	—	$6,800.00
Edit and colour Offline, online and grade	46	$110.00	—	$5,060.00
Deliverables One 90-second hero cut and three 15-second social cuts	4	$350.00	—	$1,400.00
Music licence Cleared for web and paid social, 2 years, at cost	1	$480.00	—	$480.00

Subtotal	$13,740.00
Total	$13,740.00

Amount due

$13,740.00

Terms

Net 30. Two revision rounds are included; further rounds are billed at the edit rate above.

Invoice #INV-0001 · Northlight Film Co. · Page 1 of 1

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What to put on a videography invoice

Shoot days with crew roles, since a two-person day and a five-person day are not comparable
Edit hours or a stated edit fee, separate from the shoot
The number of cuts and their durations — a 60-second and a 15-second cut are two deliverables
Revision rounds included, and the price of further ones
Music, stock footage and voice-over licensed for the project, at cost
The usage licence: where the film may run, for how long, in what territory

Questions

How many revision rounds should be included?

Whatever you agreed — but put the number on the invoice. Video revisions are unusually expensive because each one re-renders and re-delivers, and the round that costs you a day is the one nobody counted.

Who buys the music licence?

Usually you, on the client's behalf, at cost. It must be licensed for the actual usage: a track cleared for social will not cover a broadcast spot, and the invoice should name which was bought.

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