Videography Quote Template
Shoot days, crew, edit days and deliverable cuts, with a picture-lock. Free PDF, no sign-up.
Video is quoted in days: pre-production days, shoot days, edit days. Each has a crew and a kit list attached, and once those are agreed the price is a sum rather than a hope. The part that runs away is the edit, which is why the professional document names a picture-lock — the moment after which changes are a new job — and says how many rounds of notes come before it.
|
QUOTE
Issued
|
|
Issued by
Northbank Film Co.
410 Dexter Avenue North 98104 Seattle, WA United States produce@northbankfilm.example |
Bill to
Summit Gear Outfitters
2100 Cascade Avenue 98004 Bellevue, WA United States brand@summitgear.example |
| Description | Qty | Rate | Tax | Amount |
|---|---|---|---|---|
Pre-production day Treatment, shot list, location scout and call sheets | 1 | $1,350.00 | — | $1,350.00 |
Shoot days — crew of four Director, DP, sound, gaffer; two locations, cinema camera package | 2 | $4,800.00 | — | $9,600.00 |
Edit days Assembly, two rounds of notes, grade and mix to picture-lock | 6 | $950.00 | — | $5,700.00 |
Deliverable cutdowns Three 15-second vertical cuts, subtitled, for paid social | 3 | $420.00 | — | $1,260.00 |
|
What this quote commits you to
- How long it stands
- 30 days. Crew, kit and edit days are quoted as one package and are not separable once shoot dates are held.
- What it does not cover
- Music licensing, voice-over artists, motion graphics and animation, captioning in languages other than English, and talent fees.
- What would change the price
- A shoot day that overruns its call sheet, and any re-edit after the picture-locked cut has been signed off.
- How the client accepts it
- Sign the production quote and confirm the shoot dates; call sheets are issued a week before the first one.
Edit this template Free, no account, no watermark — download the PDF when you are done.
When the work is done, invoice it
What to put on a videography quote
- Shoot days with call times, and the crew roles on each one
- Kit: cameras, lighting, audio, and whether a gimbal or drone is included
- Edit days separated from shoot days on their own lines
- Deliverables by cut and duration — a 90-second hero and three 15-second cutdowns are four deliverables
- Rounds of notes included before picture-lock, and what a change after it costs
- Music licence, its term and the territory it covers
- Aspect ratios and versions per platform, counted rather than assumed
Questions
What is picture-lock and why does it belong on a quote?
It is the point where the edit is agreed and only sound and grade remain. Naming it turns the open-ended part of video production into a bounded one — after picture-lock, a change is quoted, and both sides knew that before the first shoot day.
Should cutdowns be priced as separate deliverables?
Yes. A vertical fifteen-second version is a different edit with different framing, not an export, and agencies routinely ask for six of them on the assumption that they come free with the hero film.
Who pays for the music licence?
The client, at cost, and the quote should name the term and the territory. Music licensed for social use and music licensed for a paid campaign are different fees, and a film that outlives its licence is a legal problem delivered along with the file.
About the free quote generator
Is this quote generator really free?
Yes. There is no fee, no trial period and no watermark on the PDF. Nothing on this page requires a credit card.
What is the difference between a quote and an estimate?
A quote is a fixed price you are offering to hold, and it is binding on you once the client accepts it. An estimate is your best projection of the cost and can move if the job does. If the scope is not settled yet, send an estimate instead.
Is a quote legally binding?
Once a client accepts it within the period it stands, a quote generally forms a contract at that price — the details depend on your jurisdiction and on what the document itself says. That is why the price, the scope and the exclusions all belong in writing, and why the document prints the date the offer expires.
How long should a quote be valid until?
Thirty days is the common default, and two weeks is sensible when materials prices are moving. Whatever you choose, state it on the quote: an offer with no expiry is an offer you have made for ever.
Can I raise the price after the client accepts?
Not unilaterally, which is the point of quoting rather than estimating. What you can do is price the variations the client asks for afterwards, provided the quote said what was and was not included.
Do I need to create an account?
No. Fill in the form and download the PDF directly — there is no sign-up and no login for this tool.
Can the client accept the quote online?
Not from a downloaded PDF. Saving the quote to an account gives it a link the client opens and answers on, and the acceptance is recorded against the document rather than living in an email thread.
Can I use this for any currency or country?
Yes. Choose any currency and country for either party — the totals and formatting follow your selection.
Ready to send it?
The template opens in the free quote generator with these lines already on it. Change what you like, download the PDF.
Edit this templateOther trades
- Welding Material take-off — HSS and plate · Shop fabrication · Powder coating
- Architecture Phase 1 — Schematic design · Phase 2 — Design development · Phase 3 — Construction documents
- Bartending Bartenders — 5 hour service · Bar back and ice runner · Mixers, garnish and ice package
- Bookkeeping Monthly bookkeeping — 200-350 transactions · Monthly management reports · Catch-up — prior nine months
- Carpentry Site measure and shop drawings · Bench time — window seat and flanking presses · Fitting on site
- Catering Plated three-course dinner · Passed canapés — reception hour · Service staff
- Cleaning Services Nightly office cleaning · Restroom service · Carpet extraction
- Consulting Workstream 1 — Commercial diagnostic · Workstream 2 — Customer interviews · Board presentation and written report