Limousine Invoice Template
Hourly minimum, garage time, gratuity, tolls and waiting. Free PDF, no sign-up.
Black car work is billed on time the passenger did not experience: garage to garage, the minimum hours, the wait at the airport. A client who was in the car for two hours and receives a five-hour invoice needs the document to explain the difference, and it can, in three lines.
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INVOICE
Issued
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Issued by
Ashgrove Executive Cars
700 Livery Way 02127 Boston, MA United States accounts@ashgrovecars.example |
Bill to
Pemberton Capital Advisors
100 Federal Street Floor 30 02110 Boston, MA United States ap@pembertoncapital.example |
| Description | Qty | Rate | Tax | Amount |
|---|---|---|---|---|
Executive sedan — hourly Garage to garage, 5 hours against a 3-hour minimum | 5 | $95.00 | — | $475.00 |
Airport waiting Flight delayed 55 minutes; 40 minutes beyond the free window | 3 | $24.00 | — | $72.00 |
Gratuity 20% of the hourly charge, paid to the chauffeur | 1 | $95.00 | — | $95.00 |
Tolls and airport fees At cost, receipts on file | 1 | $38.50 | — | $38.50 |
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Edit this template Free, no account, no watermark — download the PDF when you are done.
Need to price it first? Start with the Limousine Service Quote Template
What to put on a limousine invoice
- The date, the vehicle class and the passenger or account name
- The hourly rate and the minimum, since the minimum is what most disputes are about
- Garage-to-garage time where your rate is structured that way, stated plainly
- Gratuity, shown as its own line with the percentage rather than folded into the rate
- Tolls, parking and airport fees at cost
- Waiting time beyond the free window, with the times it ran
Questions
What is garage-to-garage billing?
Charging from when the vehicle leaves the depot to when it returns, rather than from pickup to drop-off. It is standard in this trade and it is the single most common surprise on a first invoice, so it belongs on the document in words rather than only in the total.
Should gratuity be automatic?
It commonly is on contracted work, and it should always be visible as its own line with the percentage. A gratuity inside the hourly rate is indistinguishable from a higher rate, and the driver's share becomes impossible for the client to verify.
How is airport waiting handled?
With a stated free window after the flight lands and a per-quarter-hour rate after it. Flights are late, and a client who knows the rule accepts the charge; a client who does not assumes the driver was slow.
Guides for this job
- How to charge late fees on an invoiceWording a late fee so it is collectable, choosing a rate, and deciding when to actually apply it.
- How to add credit card payment to an invoiceA pay-by-card button on the invoice itself: what it takes, what the client sees, and what happens after they pay.
- Invoice payment terms explainedNet 30, due on receipt, EOM and early-payment discounts — what each means and when to use it.
About the free invoice generator
Is this invoice generator really free?
Yes. There is no fee, no trial period and no watermark on the PDF. Nothing on this page requires a credit card.
Do I need to create an account?
No. Fill in the form and download the PDF directly — there is no sign-up and no login for this tool.
What file do I get?
A standard PDF, ready to attach to an email or print.
Can I add my own logo and bank details?
Yes. The seller section accepts a logo image and bank transfer details, which are printed on the invoice so your client knows how to pay you.
Is my data stored anywhere?
Nothing leaves your browser except when you download a PDF or save the invoice to an account. A draft is kept locally in your browser so it's still here if you come back, but there is no account behind this page and nothing is ever sent to our servers until you choose to.
Can I use this for any currency or country?
Yes. Choose any currency and country for either party — the totals and formatting follow your selection.
Ready to bill for it?
The template opens in the free invoice generator with these lines already on it. Change what you like, download the PDF.
To send it from an account, with a pay-by-card button on it, your first three invoices are free. Pricing the job before you bill it? Start with the free estimate generator.
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