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Limousine Invoice Template

Hourly minimum, garage time, gratuity, tolls and waiting. Free PDF, no sign-up.

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Black car work is billed on time the passenger did not experience: garage to garage, the minimum hours, the wait at the airport. A client who was in the car for two hours and receives a five-hour invoice needs the document to explain the difference, and it can, in three lines.

INVOICE Issued
Invoice number:INV-0001
Date of issue:August 2, 2026
Date due:August 16, 2026
Currency:USD
Issued by
Ashgrove Executive Cars
700 Livery Way
02127 Boston, MA
United States
accounts@ashgrovecars.example
Bill to
Pemberton Capital Advisors
100 Federal Street
Floor 30
02110 Boston, MA
United States
ap@pembertoncapital.example
Amount due
$680.50
Due in 14 days · Aug 16, 2026
Trip
Airport collection and two city transfers on the date of issue. Billing is garage to garage as set out in the account agreement: the vehicle left the depot at 13:40 and returned at 18:40. The first 30 minutes of airport waiting is free; the flight landed 55 minutes late.
Description Qty Rate Tax Amount
Executive sedan — hourly
Garage to garage, 5 hours against a 3-hour minimum
5$95.00—$475.00
Airport waiting
Flight delayed 55 minutes; 40 minutes beyond the free window
3$24.00—$72.00
Gratuity
20% of the hourly charge, paid to the chauffeur
1$95.00—$95.00
Tolls and airport fees
At cost, receipts on file
1$38.50—$38.50
Subtotal$680.50
Total$680.50
Amount due $680.50
Terms
Net 15 on account. Gratuity is passed to the chauffeur in full.
Invoice #INV-0001 · Ashgrove Executive Cars · Page 1 of 1

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What to put on a limousine invoice

  • The date, the vehicle class and the passenger or account name
  • The hourly rate and the minimum, since the minimum is what most disputes are about
  • Garage-to-garage time where your rate is structured that way, stated plainly
  • Gratuity, shown as its own line with the percentage rather than folded into the rate
  • Tolls, parking and airport fees at cost
  • Waiting time beyond the free window, with the times it ran

Questions

What is garage-to-garage billing?

Charging from when the vehicle leaves the depot to when it returns, rather than from pickup to drop-off. It is standard in this trade and it is the single most common surprise on a first invoice, so it belongs on the document in words rather than only in the total.

Should gratuity be automatic?

It commonly is on contracted work, and it should always be visible as its own line with the percentage. A gratuity inside the hourly rate is indistinguishable from a higher rate, and the driver's share becomes impossible for the client to verify.

How is airport waiting handled?

With a stated free window after the flight lands and a per-quarter-hour rate after it. Flights are late, and a client who knows the rule accepts the charge; a client who does not assumes the driver was slow.

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