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Landscaping Quote Template

Planting plan, bed prep, plant sizes and the watering the client owes. Free PDF, no sign-up.

A planting job is drawn before it is planted, and the drawing is what makes the price bind: so many shrubs at this container size, so many yards of mulch, so many hours of bed preparation. The part clients underestimate is the soil, and the part they forget is the watering they are responsible for afterwards — a warranty on plant material means nothing without it. Both belong on the document.

Issued by

Foxglove Landscape Co.

70 East Morehead Street

28202 Charlotte, NC

United States

design@foxglovelandscape.example

Bill to

Nadine Achterberg

1902 Providence Lane

28105 Matthews, NC

United States

n.achterberg@example.com

Quoted price

$7,626.00

Valid for 30 more days · Sep 5, 2026

Fixed price, valid until September 5, 2026.

Establishment

Plants are warranted for one year provided the watering schedule attached is followed — deep watering twice weekly for the first twelve weeks, then weekly through the first summer.

Description	Qty	Rate	Tax	Amount
Bed preparation and soil amendment Beds tilled to 8 in., 14 cubic yards of compost worked in	14	$68.00	—	$952.00
Shrubs — 3 gallon Per the planting plan: viburnum, abelia, dwarf yaupon	46	$44.00	—	$2,024.00
Ornamental trees — 15 gallon Three serviceberry, staked and mulched	3	$340.00	—	$1,020.00
Hardwood mulch and steel edging 9 yards of mulch at 3 in.; 180 lf of edging set to grade	1	$1,420.00	—	$1,420.00
Fescue sod Front lawn, 2,600 sq ft, laid on prepared and rolled soil	2600	$0.85	—	$2,210.00

Subtotal	$7,626.00
Total	$7,626.00

Terms

Valid 30 days. 40% on material order, balance on completion. Substitutions of unavailable plants are offered for your approval before planting.

Quote #QUO-4728 · Foxglove Landscape Co. · Page 1 of 1

What this quote commits you to

How long it stands: 30 days, with plant material priced at nursery availability on the day; a substitution is offered before anything goes in the ground.
What it does not cover: Irrigation design and installation, tree removal, retaining walls requiring engineering, and maintenance after the establishment period.
What would change the price: Soil found unsuitable once the beds are opened, and any grading change needed to move water away from the house.
How the client accepts it: Sign the planting plan alongside the quote; the plan names the species, sizes and counts the price is built on.

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What to put on a landscaping quote

The planting plan attached, with species, quantity and container size
Bed preparation: how deep, what amendment, and how many cubic yards
Mulch by the yard and edging by the linear foot
Sod or seed by square foot, with the variety named
Plant warranty period and what voids it
The watering schedule the client is responsible for during establishment
Debris removal and where the spoil from the beds is going

Questions

Why does container size matter in a quote?

Because it is most of the plant's price. Three-gallon shrubs and one-gallon shrubs make identical drawings and very different invoices, so a quote that lists counts without sizes has not really said what the client is buying.

How should a plant warranty be written?

With the watering obligation attached to it. A one-year warranty is generous and defensible when the quote says the client waters deeply twice a week through the first season; without that sentence, it is an open promise about weather.

What if the nursery is out of a plant?

Say on the quote that substitutions are offered for approval before anything is planted. Availability moves week to week, and a client who is shown the substitute in advance treats it as normal rather than as a downgrade.

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The template opens in the editor with these lines already on it. Change what you like, download the PDF.

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